Boost team productivity and run projects more efficiently with Breeze

Breeze is a simple to use project management tool that helps teams work more collaboratively - by keeping everyone on-plan, simplifying your daily workflow and without getting in the way.


It is important to organize your work and prioritize what you do. Project boards give you the flexibility to create customized workflows that suit the needs of the task at hand. You can create project boards for specific feature work, comprehensive roadmaps, or simple checklists. They will help you stay on top of your work and organized.

Project board with tasks and task lists.

List view

Clarity. That's what the project list view gives you. You can see where work stands and make it easier to navigate. It brings together structure, collaboration features, and a place for everything, all in one view.

Project board list view


A project dashboard is a one-stop shop for all the information that a project manager and team need. It allows a business to quickly see the status of the project and any roadblocks. It provides a bird's-eye view of the project by visualizing key metrics.

Project board with tasks and task lists.

Never wonder what needs to get done next with tasks and task lists

Combat overwhelm by breaking your project down into tasks. Then simply drag and drop to assign and prioritize.


Team members can assign statuses to tasks to show task progress. Easily customize your workflow with custom statuses.


Use custom colors to differentiate between different types of tasks.


Tags let you contextualize tasks into different categories or groups. Add colors to create a visual distinction at a glance.

Due dates

By setting start and end dates for tasks, you can create a clear roadmap for your team. Tasks with due dates automatically show up in the calendar.


Easily assign tasks to one team member or multiple users at the same time.


Keep everything organized by adding files and documents to tasks. Files can be uploaded from your computer or linked from the cloud.

Custom fields

Customize Breeze to your specific use case by creating custom fields. Rate tasks, track priority, store contact and client information.

Import tasks

Fed up with organizing projects in spreadsheets? Breeze makes it easy to import from CSV - or even copy and paste from anywhere.


Built-in automation means you can create automatic actions for each aspect of a task. Breeze lets you automatically set tags and colors and add due dates and assign tasks to the relevant team member.

Tasks with attributes

Break down bigger tasks into manageable to-dos and to-do lists

Make sure nothing falls through the cracks - easily create to-dos and assign them to the right team member.

Assign and set dates

Get full control of your to-dos with the ability to assign to single or multiple users. Easily drag and drop to set the priority or click to mark as done.


Just like tasks, to-dos and to-do lists can be imported from CSV. Or even just copy-pasted from anywhere to create new to-dos.

Convert to tasks

If your to-dos are getting too big, you can simply break them down into separate, easier to manage tasks.

Copy to-do lists

When you find that you’re repeating the same to-dos, you can easily make a copy and create a template.

To-dos and to-do lists

Stay in control of your project with time tracking, estimates, and budgets

Manage your team's time with built-in time tracking. Then estimate costs and keep on budget for hourly billed projects.

Set project budgets

Breeze allows you to set project budgets in hours worked or as hourly dollar amounts. So you can always keep track of costs and expenses.

Project budgeting

Estimate work

Work estimates allow the project manager to estimate task size or let your team members estimate their tasks themselves. User-based estimates mean you can see and manage workloads for each of your team members.

Estimate tasks and work

Log work

Each member of your team can log time spent on each of their tasks. Time entries can then be marked as billable or not billable.

Time tracking

Start the timer

The built-in timer means users can time their tasks easily. The timer works on the cloud - so even if the browser is closed, it will still keep tracking time spent on work.

Time tracking timer, timer running

Get collaborative with built-in discussions and conversations

Forget having to trawl through long email conversations or keep track of external chat tools. Breeze allows teams to collaborate seamlessly and make conversations easily accessible by keeping everything on a single page.

Mention users

Mentioning a team member automatically sends them a notification with all the relevant info.

Add reactions

Emoji reactions means that team members can give brief feedback and quickly express their feelings.

Attach files

No more wasting time on telling others where to find your file - simply add a file right into your comment. You can upload from your computer or link to a file on the cloud using Dropbox, Google Drive, Box, or OneDrive.

Reply via email

No need to log in to reply to comments. When a team member adds a comment, simply reply to the email notification - and your reply pops up in the appropriate task automatically.

Leave feedback, discuss problems

Easily keep track of every project with project progress

Easily check the status of every project in one place. See which projects are on track, when they’ll be complete and whether there are any roadblocks.

Project status

An at-a-glance overview of all your projects. All the important details such as project status, completeness, and due dates in one place. Easily check which projects are on-track and which need some attention.

Project statuses

Keep everything organized with files and documents

All your files are conveniently stored on the cloud and are easy to find within their relevant project. Everyone always has access to the latest version, whether they’re working at home or in the office.

Project files

Welcome to unlimited file storage with Breeze. The files can be attached to any task or comment and can easily be found in the central repository. Easily link files from Dropbox, Google Drive, Box, or OneDrive when required.

Project files

Add relevant information for your tasks with notes

No more searching for that relevant email with your project brief, that crucial piece of research, or customer contact info. Keep your info conveniently accessible with notes.

Project notes

Save time by keeping important project info easily accessible - things like meeting notes, instructions, ideas, project guidelines, and more handy within each project.

Project notes

Keep track of any developments with activity stream and notifications

Any changes in your project are automatically tracked in the activity stream. Smart notifications alert you to important developments in a project by email.


Keep track of important changes and updates for all your projects in one place.

Email notifications

Choose exactly what you’d like to be notified about - whether you want daily or hourly recaps or just weekly time tracking reports..

Notifications center

The notification center will instantly alert you when someone mentions you or reacts to comments and tasks.

Projects activity stream

Boost teamwork with team messages

Keep ideas flowing and your team collaborating - whether remote or in person.

Team messages

Keep the whole team on the same page with our full-featured team messages.
Share ideas, brainstorm, and discuss - everything is searchable, so no ideas get lost.
Use mentions to attract individual team members’ attention.
Add files, documents, and images for feedback.
Easily organize team messages by projects, teams, or any way you’d like.

Team chat

Fully flexible email inbox for projects, tasks, and discussions

Make on the go project management simple with full control via email. Manage your tasks, respond to comments, assign due dates and much more.

Create tasks via email

Use any email client to send tasks to your personal Breeze address. In fact you can do a whole lot more directly from your email: assign tasks to users, change status, move to lists, tag, assign dates, estimate workload, and more.

Add comments via email

Use your favorite email client to reply to questions or comments sent to you. Your reply automatically gets added to the relevant project and in the correct task.

Reply via email

Get your clients involved with projects and tasks

Keep your clients (or whole community) in the loop and able to see the progress of your projects. You can invite as many client users as you want - for free.

Public projects

Engage stakeholders, clients, or your community with the progress on your project. Keep them involved and your project visible. Get their feedback and ideas - all directly in Breeze.

Public projects

Public tasks

Easily share tasks with anyone that’s not on Breeze. Public tasks allow consultants and freelancers outside your team to be easily involved in your project.

Public tasks

Keep tasks private

Control exactly what clients and stakeholders see by simply hiding or unhiding tasks from public visibility.

Keep tasks private

Keep comments private

Give clients visibility over project progress while still having private discussions with the rest of your team. Each comment can easily be toggled between private and public.

Keep comments private

Keep your team running smoothly and on-plan with calendars and resource management

Get an at a glance overview of your project timeline and instantly see when a team member is idle or overloaded with work.

Tasks calendar

Your project manager’s control center. A single view over all project timelines, with the ability to filter what you see, create, and assign tasks, and to save your favorite filter configurations. Your calendars can also be easily synced with your favorite external calendar client.

Task calendar. Team planner.

Daily agenda

Know exactly what’s in store for the day. Quickly see if tasks are overlapping, or there is too much free time between tasks.

Calendar agenda view

Team workload

Easily keep track of who’s doing what in your team. Manage your whole team’s workload when someone is overloaded or has spare bandwidth.

Team workload

Project timeline

Crush deadlines with the project timeline. See all your project plans mapped out against deadlines and how individual tasks across different projects connect.

Project timeline

Keep on top of your tasks with the work dashboard

A single view for all tasks. Easily see ahead when tasks are due to be completed, or new tasks are due to start.

Your tasks

Easily keep focused on what’s next with a full list of all your tasks across projects. See what’s overdue and what tasks are due soon.

Master board

A full view of all tasks across all your teams, and all projects. Get an easy bird’s eye view of what everyone is working on.

Tasks dashboard

Reveal useful insights with reporting

Where does your team focus most of their time? What’s been accomplished by whom, and how long did it take? Get a behind the scenes look into your team’s performance.


Get a detailed report of exactly what you want to see by using filters.

Public reports

Easily share your reports with anyone outside your team - even if they don’t have a Breeze account.

Export reports

Reports can be easily exported in CSV format or synced to Freshbooks and QuickBooks

Attach files to tasks and comments

Breeze mobile apps - stay connected even when on the go

Keep track of your projects even when you’re not in front of a computer. Breeze mobile apps allow you to give feedback or sign off, keep on top of your to-dos or even assign tasks and log time when you’re on the go. No time to install apps? Just use the mobile web app. Or download our native apps for iOS and Android. The official Breeze app for iPhone, available on the App Store. For Android Breeze app, get it on Google Play.

Breeze mobile, task details Breeze mobile project management app - iOS and Android

Integrations and add-ons

Breeze easily works with your existing toolset using native integrations or Zapier

Slack and Breeze Gravity forms and Breeze Zendesk support and Breeze Toggl and Breeze Harvest and Breeze Github and Breeze Gitlab and Breeze Zapier and Breeze

Run projects more efficiently with Breeze

Breeze was designed with your whole team in mind (not just the project managers!) This means it’s easy and intuitive to use - and unlike many other project management tools, it doesn’t get in the way of your workflow! Crush deadlines, stick to budgets, and collaborate more easily with Breeze.