Why Breeze
●Why choose Breeze
Find out why Breeze is the best project management software
●Why switch to Breeze
Learn what sets Breeze apart from other tools
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How Breeze stacks up against other project management tools
For teams
●Marketing
Launch campaigns, track conversions, align team.
●Creative
One creative hub, track progress, better collaboration
 
●Sales
Boost sales, better engagement, close more deals
●Remote work
Help your remote team connect and work together.
 
●Managers
Plan projects, track progress, and centralize work
●Developers
Ship faster with agile planning & smooth workflows.
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Key features
●Project management
Manage projects from start to finish
●Task management
Organize tasks, collaborate, prioritize, and analyze
●Kanban tool
Use Kanban boards to track your work and manage projects
●Time tracking
Track time and fill out timesheets effortlessly
 
●Project reporting
Keep track of your work and stay on top of your team's progress
●Project calendars
Get your whole team together on one shared calendar
●Project timeline
See deadlines and how tasks connect across projects
●Team workload
Manage workloads fairly and effectively
 
●Project automation
Automate routine tasks and focus on important work
●Project customization
Do your best work in your own style
●Chat
Real-time chat in projects and teams
●Web forms
Build forms and collect feedback
 
●Project roadmap
Create roadmaps for products, projects, marketing, and more.
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Learn
●What's new
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●Articles & guides
Hub for project management, productivity, planning, and more
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Getting started
●Breeze overview
Learn more about Breeze, main features, and benefits
●Video tour
A short video to guide you through Breeze
●Sample project boards
See how Breeze can help your team get organized
Discover
●Customers
Learn how Breeze is used by teams around the world
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Breeze on the go with your mobile device
●Integrations
Get the most out of your apps with Breeze.
 
●Developers
Learn more about integrating your team with Breeze
●Free tools
Productivity tools to help you get more done

Stay on top of your team's workload

See who's working on what, spot imbalances early, and keep everyone moving in the same direction. Breeze gives you a clear view of team capacity and progress.

Join 6,000+ teams using Breeze to plan, track, and get work done faster

How to manage your team's workload

Team workload

A big part of leading a successful team is understanding how much work everyone has. Before assigning anything new, check what's already on their plate. Here's a simple way to start managing team workload more effectively.


1. Prioritize tasks

Begin by listing out all the tasks your team needs to complete. Group them by importance and urgency. It helps to involve your team in this process, so you don't miss anything important. In Breeze, you can organize tasks into boards, lists, and subtasks – all of which later show up in the team workload view.

Set deadlines

2. Assign tasks thoughtfully

Once you've got the tasks mapped out, it's time to assign them. Estimate how long each task should take and double-check that your team has enough time to handle them. Thinking ahead helps avoid surprises and keeps projects moving forward.

To-dos and to-do lists

3. Review and adjust the workload

Check in with your team to confirm everyone understands their responsibilities and is comfortable with what they've been assigned. Use the Breeze workload view to see the big picture – who's overloaded, who has room, and where things can be shifted. You can drag and drop to make adjustments quickly.

Manage timeline

Why teams rely on Breeze for workload management

Rating on G2 4.2 out of 5 *
4.2/5 on G2
Rating on Capterra 4.5 out of 5 *
4.5/5 on Capterra
Rating on Getapp 4.5 out of 5 *
4.5/5 on Getapp

Breeze has single-handedly transformed the way our company interacts and communicates between teams ...

It has allowed us to do what we love the most and that is to effectively and efficiently help our clients ...

This platform is that perfect mixture for teams wanting to have everything they need and nothing they don't. I would recommend this tool to any team, big or small.

Jeremy Freeman avatarJeremy Freeman, Cubicle Ninjas
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Frequently asked questions about team workload

What is team workload in Breeze?

The team workload view in Breeze shows how tasks are spread across your team. It helps you make sure everyone has the right amount of work and no one is overloaded.

How do I know if someone is overbooked?

Breeze shows you each person's assigned tasks and estimated time. You'll be able to quickly spot if someone has too much on their plate and shift work around.

Can I assign tasks based on availability?

Yes. Before assigning tasks, you can check the workload view to see who has space in their schedule. That way, you can make better decisions and avoid burnout.

What happens when deadlines shift?

If a task's deadline changes, the workload view updates automatically. You'll see the new timing reflected right away, so you can rebalance assignments if needed.

Is this helpful for remote teams?

Definitely. When you can't see your teammates in person, having a shared view of everyone's workload helps everyone stay aligned and avoid dropped balls.

Does every Breeze plan include the workload view?

Yes, the team workload view is included in all Breeze plans.

What does a balanced team workload look like?

Everyone on the team should have enough to do, but not so much that they're constantly stressed or missing deadlines. A balanced workload gives people time to focus, collaborate, and stay productive without burning out.

How often should I review team workload?

It's a good idea to check workload regularly - at least once a week. That way, you can catch issues early, adjust tasks if needed, and keep the team working smoothly.