Best project management software for non-profits in 2025

Non-profit organizations need project management software that works for limited budgets and volunteer teams. Whether you're coordinating volunteer projects, tracking grant deliverables, or planning fundraising events, the right tool helps you stay organized without the complexity or cost of enterprise solutions. These tools bring structure to mission-driven work, helping non-profits manage projects, track progress, and collaborate effectively.

With the right project management software, non-profits can coordinate volunteers, manage grant reporting deadlines, plan events, and track program outcomes—all in one place. These tools are especially valuable when you need something simple, affordable, and designed for teams that may include both paid staff and volunteers.

Best project management software for non-profits in 2025

Here are the top project management software solutions that help non-profit organizations coordinate volunteers, track grants, and plan events efficiently:

• Breeze
• Asana
• Trello
• Monday.com
• ClickUp
• Airtable
• Smartsheet
• Wrike
• Basecamp
• Notion

1. Breeze

• Pricing: Starts at $9 per user/month with all features included.
• Rating: 4.4/5 on Capterra

Breeze is simple yet powerful project management software designed for non-profit organizations. It gives you a clear workflow for mission-driven projects, helping you coordinate volunteers, track grant deliverables, and plan events without the chaos of spreadsheets or excessive emails. There's no steep learning curve—just the essential tools you need to manage volunteer projects, track grant reporting deadlines, and coordinate events effectively.

If you want to learn more about how Breeze supports non-profit workflows, visit our detailed overview.

Non-profit project management key features:

• Volunteer coordination: Organize volunteer projects with clear task assignments, schedules, and communication.
• Grant tracking: Track grant deliverables, reporting deadlines, and outcomes in one organized place.
• Event planning: Plan fundraising events and community programs with timelines, checklists, and task assignments.
• Budget-friendly: Simple pricing that works for non-profits with limited budgets.
• Volunteer-friendly: Easy-to-use interface that works for both paid staff and volunteers.
• Document management: Keep grant applications, reports, and program documents organized with tasks.

Why Breeze is a great choice for non-profit project management:

• Simple and affordable: Designed for non-profits that need effective project management without enterprise complexity.
• Volunteer coordination: Easy tools to assign tasks, track progress, and communicate with volunteers.
• Grant management: Track grant deliverables and deadlines so nothing falls through the cracks.
• Event planning: Plan and execute events with clear timelines and task assignments.

What people think about Breeze:

"I love the email notifications for comments on important tasks + email reminders on projects and tasks. The time tracking functionality is great. I can analyze my team's performance and identify opportunities for improvements to efficiency."

Source: Capterra

2. Asana

• Pricing: Free for basic use, premium features start at $10.99 per user/month
• Rating: 4.5/5 on Capterra

Asana provides a flexible platform for task and project management, allowing non-profits to organize work, assign tasks, and monitor progress. Its collaboration features are particularly useful for teams working towards a common mission, and the free plan makes it accessible for smaller non-profits.

Why Asana is a good choice for non-profit project management:

• Free plan available: Basic features available at no cost, making it accessible for small non-profits.
• Task and project organization: Organize work into projects, tasks, and subtasks with clear hierarchies.
• Collaboration tools: Built-in messaging, comments, and file sharing for team communication.
• Timeline view: Visual timeline to plan projects and see how tasks connect over time.
• Template library: Pre-built templates for common non-profit workflows like event planning.
• Mobile access: Manage projects and tasks from mobile devices.

If you're interested in tools similar to Asana then we have made a list of Asana alternatives.

What people think about Asana:

"I like how notifications are set up, and it constantly keeps me in the loop. I especially been saved a few times when it notifies me that I left a comment but forgot to post it."

Source: G2

3. Trello

• Pricing: Free plan available, paid plans start at $5 per user/month
• Rating: 4.8/5 on Capterra

Trello's board and card system offers a visual approach to project management, making it easy for non-profits to track tasks and workflows. Its simplicity and adaptability make it a popular choice for teams that want something easy to learn and use, especially for volunteer coordination.

Why Trello is a good choice for non-profit project management:

• Visual boards: Simple card-based interface that's easy for volunteers to understand and use.
• Free plan: Basic features available at no cost for small teams.
• Flexible workflows: Customize boards to match your non-profit's specific processes.
• Easy collaboration: Assign tasks, add comments, and share files directly on cards.
• Power-ups: Extend functionality with integrations for calendars, automation, and more.
• Mobile apps: Access boards and manage tasks from mobile devices.

If you're interested in tools similar to Trello then we have made a list of Trello alternatives.

What people think about Trello:

"Trello is perfect for our non-profit. It's simple enough for volunteers to use, and the visual boards help us track event planning and volunteer coordination."

Source: Capterra

4. Monday.com

• Pricing: Starts at $8 per user/month
• Rating: 4.6/5 on G2

Monday.com offers customizable workflows and automation features that can be tailored to the unique needs of non-profits, from fundraising campaigns to volunteer management. Its visual interface and automation capabilities help non-profits manage complex projects more efficiently.

Why Monday.com is a good choice for non-profit project management:

• Customizable workflows: Build workflows that match your non-profit's specific processes and needs.
• Automation: Automate repetitive tasks to save time and reduce manual work.
• Visual dashboards: Create dashboards to track key metrics and project progress.
• Template library: Pre-built templates for common non-profit use cases.
• Integration capabilities: Connect with other tools your non-profit uses.
• Multiple views: Switch between board, timeline, calendar, and other views.

If you're interested in tools similar to Monday.com then we have made a list of Monday.com alternatives.

What people think about Monday.com:

"The visual layout allows me to quickly see where everything stands at a glance for me and my team. I also appreciate that it is sortable, customisable, and very easy to use so onboarding new staff is uncomplicated for the basic features. I use monday every single day to keep track of projects, tasks and my team."

Source: G2

5. ClickUp

• Pricing: Free for basic use, with premium plans starting at $9 per user/month
• Rating: 4.6/5 on Capterra

ClickUp is an all-in-one project management tool that offers features like task management, document sharing, and goal tracking, making it suitable for non-profits aiming to streamline their operations. Its free plan and comprehensive feature set make it a strong option for non-profits of various sizes.

Why ClickUp is a good choice for non-profit project management:

• All-in-one platform: Task management, documents, goals, and time tracking in one place.
• Free plan: Generous free tier with essential features for small non-profits.
• Customizable views: Switch between list, board, calendar, and timeline views.
• Goal tracking: Set and track goals for programs, fundraising, and outcomes.
• Document management: Store and organize grant documents, reports, and program materials.
• Automation: Automate workflows to reduce manual work and improve efficiency.

If you're interested in tools similar to ClickUp then we have made a list of ClickUp alternatives.

What people think about ClickUp:

"ClickUp has everything we need to manage our non-profit projects. The free plan is great, and the all-in-one approach means we don't need multiple tools."

Source: Capterra

6. Airtable

• Pricing: Free plan available, paid plans start at $10 per user/month
• Rating: 4.6/5 on G2

Airtable combines the familiarity of spreadsheets with the power of a database, making it ideal for non-profits that need to track volunteers, manage donor relationships, and organize program data. Its flexible structure works well for non-profits with diverse data management needs.

Why Airtable is a good choice for non-profit project management:

• Spreadsheet-like interface: Familiar spreadsheet view that's easy for non-technical users.
• Flexible database: Organize data in ways that match your non-profit's needs.
• Multiple views: Switch between grid, calendar, kanban, and gallery views.
• Volunteer management: Track volunteer information, availability, and assignments.
• Donor tracking: Manage donor relationships and fundraising data.
• Free plan: Basic features available at no cost for small teams.

If you're interested in tools similar to Airtable then we have made a list of Airtable alternatives.

What people think about Airtable:

"I like the fact that Airtable can be used as the central foundation for storing data coming in from different sources and manage them in different tables."

Source: G2

7. Smartsheet

• Pricing: Starts at $7 per user/month
• Rating: 4.4/5 on G2

Smartsheet provides a spreadsheet-like interface with project management features, including Gantt charts and collaboration tools, ideal for non-profits that need to track grant deliverables and program outcomes. Its familiar spreadsheet format makes it accessible for teams comfortable with Excel.

Why Smartsheet is a good choice for non-profit project management:

• Spreadsheet interface: Familiar Excel-like interface that's easy to learn.
• Gantt charts: Visual timeline view for planning and tracking projects.
• Grant tracking: Track grant deliverables, deadlines, and reporting requirements.
• Collaboration tools: Share sheets, add comments, and collaborate in real-time.
• Automation: Automate workflows and notifications to save time.
• Reporting: Generate reports on project progress and outcomes.

What people think about Smartsheet:

"The collaboration within the team has improved significantly. I also find the filters to be very useful. We moved our trackers from Excel to Smartsheet, and it works much better now, even in terms of how it feels to use. I have to say, the forms have made things a lot easier for us. I really like the tick boxes - something soo simple, but makes a bit difference."

Source: G2

8. Wrike

• Pricing: Free plan available, paid plans start at $9.80 per user/month
• Rating: 4.2/5 on G2

Wrike is a collaborative work management platform that helps non-profits plan projects, track progress, and collaborate effectively. Its robust features and free plan make it suitable for non-profits that need advanced project management capabilities.

Why Wrike is a good choice for non-profit project management:

• Project planning: Advanced planning tools with Gantt charts and task dependencies.
• Collaboration: Built-in communication tools for team collaboration.
• Custom workflows: Create workflows that match your non-profit's processes.
• Reporting and analytics: Track project progress and team performance with reports.
• Free plan: Basic features available at no cost.
• Integration capabilities: Connect with other tools your non-profit uses.

If you're interested in tools similar to Wrike then we have made a list of Wrike alternatives.

What people think about Wrike:

"I appreciate Wrike because it allows us to customize our workflow and adjust it over time to create the ideal platform. Over time it feels like it we designed it ourselves. The customer care team was helpful when we were starting out."

Source: G2

9. Basecamp

• Pricing: Personal plan is free, Business plan starts at $99/month flat rate
• Rating: 4.1/5 on G2

Basecamp is simple project management software that helps non-profit teams keep track of what needs to be done without getting lost in unnecessary complexity. Its flat-rate pricing and simple interface make it a good choice for non-profits that want straightforward project management with built-in communication.

Why Basecamp is a good choice for non-profit project management:

• Simple task lists: Create, assign, and check off tasks with to-do lists that are easy to manage.
• Centralized workspace: Tasks, messages, files, and schedules live together so nothing gets lost.
• Real-time communication: Built-in messaging and comment threads keep everyone on the same page.
• Flat-rate pricing: Predictable monthly cost regardless of team size.
• Client access: Share specific projects with donors or partners without giving them full access.
• No per-user pricing: One monthly cost for unlimited users.

If you're interested in tools similar to Basecamp then we have made a list of Basecamp alternatives.

What people think about Basecamp:

"Basecamp's simplicity is perfect for our non-profit. The flat-rate pricing works well for our budget, and volunteers find it easy to use."

Source: G2

10. Notion

• Pricing: Free plan available, Team plan starts at $8 per user/month
• Rating: 4.5/5 on G2

Notion is flexible project management software that combines to-do lists, calendars, and documentation in one clean workspace. It gives non-profits a simple way to create tasks, organize work, and stay on top of what needs to be done, while also serving as a knowledge base for program documentation.

Why Notion is a good choice for non-profit project management:

• All-in-one workspace: Tasks, documents, wikis, and notes in one organized space.
• Flexible structure: Create pages, databases, and templates that match your non-profit's needs.
• Knowledge base: Build a knowledge base for program documentation and best practices.
• Task management: Create tasks in lists, boards, or calendars.
• Free plan: Basic features available at no cost for small teams.
• Template library: Pre-built templates for common non-profit workflows.

If you're interested in tools similar to Notion then we have made a list of Notion alternatives.

What people think about Notion:

"Notion helps our non-profit keep everything in one place. We use it for project management, program documentation, and as a knowledge base for volunteers."

Source: G2

Takeaway

The best project management software for non-profits goes beyond basic task tracking. It helps you coordinate volunteers, track grant deliverables, and plan events with tools that work for limited budgets and volunteer teams. Whether you're a small community organization or a larger non-profit, project management tools bring structure to mission-driven work, improve collaboration, and help you achieve your goals more efficiently. Look for software that's affordable, easy to use for volunteers, and provides the right balance of features without unnecessary complexity. With the right project management tool, you can keep volunteers coordinated, grants on track, and events organized—all while staying focused on your mission.