Best Trello alternatives for team project management (2026)

Trello is a popular tool for kanban boards and task collaboration. Trello alternatives are project management tools that replace Trello's kanban boards and task collaboration. Teams usually start looking for alternatives when they need simpler workflows, better pricing, or collaboration features that match the way they work.

The best Trello alternatives include Breeze, Wekan, Zoho Projects, Basecamp, ProofHub, Microsoft Project, Jira, Airtable, Microsoft Planner, Monday.com, ClickUp, Asana, and Notion. These tools offer similar task management and team collaboration features, but they vary in complexity, structure, and focus.

Contents

• Why teams look for Trello alternatives
• What to look for in a Trello replacement
• Best Trello alternatives
• Comparison table
• Which alternative should you choose
• FAQ

Why teams look for Trello alternatives

Teams often start looking for alternatives to Trello when:

• the tool becomes too complex for daily updates
• pricing grows as teams add more people or projects
• project visibility becomes harder to maintain across work
• the interface slows down simple task management
• teams need simpler ownership, deadlines, and collaboration

Different teams prioritize different things, so the right replacement depends on workflow, team size, and how much structure the team actually needs.

What to look for in a Trello replacement

When evaluating alternatives to Trello, look for:

• simple task and project management
• clear ownership and deadlines
• collaboration features for teams
• reporting and project visibility
• pricing that scales with your team

Some tools prioritize flexibility and customization, while others focus on simplicity and clarity. The best fit depends on whether your team values control, speed, or ease of adoption most.

Best Trello alternatives

The tools below cover a range of team project management needs, from simple task boards to more structured workflows, reporting, and planning.

• Breeze
• Wekan
• Zoho Projects
• Basecamp
• ProofHub
• Microsoft Project
• Jira
• Airtable
• Microsoft Planner
• Monday.com
• ClickUp
• Asana
• Notion

Breeze

Best for: teams that want simple project management.

Breeze is a straightforward project management platform built around clear ownership, simple workflows, and fast team collaboration. If Trello no longer fits the way your team works, Breeze gives you a cleaner way to manage tasks, deadlines, comments, time, and reporting in one place.

Key features

• Visual project boards that keep work easy to scan.
• Task ownership, deadlines, and comments in one view.
• Built-in time tracking and workload visibility.
• Reporting that helps teams stay on top of delivery.
• Simple setup that is easy for non-technical teams to adopt.

Best for: small teams, agencies, marketing teams, and organizations that want simple project management.

Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan

Rating: 4.4/5 on Capterra

If you want a closer side-by-side view, compare Breeze with Breeze vs Basecamp, Breeze vs Jira, Breeze vs Airtable, and Breeze vs ClickUp.

What users say about Breeze

Our overall experience has been positive. I tested many project management systems and Breeze was the easiest to set up and implement. It stands out in many ways but one for sure is the ability to have chats with my team.

Source: Capterra

Wekan

Best for: teams that want open-source kanban boards.

If you prioritize function over form, Wekan is a solid alternative to Trello. While it may lack a modern design, it compensates with open-source flexibility and comprehensive features. However, Wekan requires some technical knowledge to set up and maintain, and it doesn't have a dedicated mobile app, which could make on-the-go use challenging.

Pricing: Free

Rating: 4.2/5 on G2

Pros

• Free to use and self-hosted for enhanced security and data ownership.
• Fully customizable Kanban boards, cards, and checklists.
• Open-source, enabling teams to modify features to suit their unique needs.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about Wekan

Ability to customize and build your own functionality. For our company and team, we need our swimlanes, checklists, etc to be custom in every scenario

Source: G2

Zoho Projects

Best for: teams that want integrated project planning.

Zoho Projects is a versatile tool for managing complex projects. It includes advanced features like Gantt charts, task dependencies, and time tracking, which help teams manage larger, more complex tasks—areas where Trello can sometimes fall short due to its simplicity.

Pricing: Free for small teams, with paid plans starting at $4 per user per month

Rating: 4.3/5 on G2

Pros

• Advanced project management features like Gantt charts and task dependencies.
• Time tracking tools.
• Built-in discussion forums and real-time updates.
• Customizable workflows to better fit your team's processes.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about Zoho Projects

It's easy to toggle between the list, Kanban, and Gantt views as you plan and track your projects. You can set up automations, customize templates, and manage time allocations, all of which make a difference when it comes to timely and cost effective delivery.

Source: G2

Basecamp

Best for: teams that prioritize communication and simplicity.

Basecamp is a great choice if you're after a simple yet powerful tool for team collaboration and communication. While Trello focuses primarily on task management, Basecamp offers an all-in-one solution with task organization, real-time messaging, file sharing, and team scheduling, making it ideal for remote or distributed teams.

Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month

Rating: 4.3/5 on Capterra

Pros

• All-in-one solution for task management, messaging, file sharing, and scheduling.
• Flat-rate pricing for unlimited users and projects—ideal for larger teams.
• Built-in project templates and automatic check-ins to streamline workflows.
• Perfect for remote teams looking to centralize collaboration in one platform.

Cons

• Reporting is lighter than more project-focused tools.
• Customization stays intentionally limited.

Teams considering Basecamp alternatives often also want a direct side-by-side view, and Breeze vs Basecamp covers that comparison.

What users say about Basecamp

Basecamp is an incredibly strong task management tool. Great for small teams. As far as resource management and any medium sized projects basecamp lacks behind its competitors. With all this said, I love basecamp as it is nostalgic for decades now of work that I've been able to implement easy with teams and organizations

Source: Capterra

ProofHub

Best for: teams that want discussions and task planning together.

While Trello sticks to task management and basic tracking, ProofHub comes with the full package. You get Gantt charts, custom workflows, and time tracking—everything you need for bigger projects or teams that need more than just a simple Kanban board.

Pricing: Starting at $45 per month for unlimited users

Rating: 4.6/5 on Capterra

Pros

• Gantt charts, custom workflows, and time tracking for better oversight of project progress.
• Time tracking for better oversight of project progress.
• Built-in chat, discussion boards, and file sharing to keep your team connected.
• Ideal for teams that need more robust tools beyond basic task management.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

Teams comparing options in this space often also look at ProofHub alternatives.

What users say about ProofHub

ProofHub centralized everything for us. We have a single platform where we can plan campaigns, build workflows, assign tasks, keep check on progress, and collaborate effectively. My team knows all the responsibilities and deadlines. Also, it makes it pretty easy for me to get an overview of ongoing projects.

Source: Capterra

Microsoft Project

Best for: teams that need traditional project planning.

Microsoft Project is a solid alternative to Trello, particularly for teams needing more advanced project planning and scheduling tools. While Trello focuses on simplicity, Microsoft Project provides features like Gantt charts, task dependencies, resource allocation, and advanced reporting, making it ideal for managing larger, more complex projects.

Pricing: Starting at $10 per user per month

Rating: 4.4/5 on Capterra

Pros

• Gantt charts, task dependencies, and resource allocation for comprehensive project planning.
• Advanced reporting tools for detailed project tracking.
• Smooth integration with other Microsoft 365 tools like Teams and SharePoint.
• A steeper learning curve, but the additional features are beneficial for teams requiring detailed project management.

Cons

• Feels heavier than modern day-to-day task boards.
• Best results usually need experienced project managers.

Teams considering Microsoft Project alternatives often also want a direct side-by-side view, and Asana vs Microsoft Project covers that comparison.

What users say about Microsoft Project

I used Microsoft Project for small to medium level projects. The different tools were used for the proper planning of projects. Also the ongoing projects progress was monitored and assessed by the software. About 3-4 weeks were taken to familiarize with the software.

Source: Capterra

Jira

Best for: software and technical teams managing complex workflows.

Jira is a strong alternative to Trello, especially for agile development teams. While Trello works well for smaller projects, Jira offers advanced features like issue tracking, sprint planning, and detailed reporting, making it better suited for teams managing more complex workflows.

Pricing: Free for up to 10 users, with advanced features starting at $7.16 per user per month

Rating: 4.4/5 on Capterra

Pros

• Issue tracking system for task organization and workflow management.
• Sprint planning tools tailored for agile development.
• Agile reporting tools like burndown charts and velocity reports for better performance insights.
• Flexibility and customizable workflows for teams needing more than basic project management.

Cons

• Can feel overbuilt for non-technical teams.
• Setup and maintenance usually need more admin time.

Teams considering Jira alternatives often also want a direct side-by-side view, and Breeze vs Jira covers that comparison.

What users say about Jira

Overall, my experience is very positive. There are minor issues and things you have to work around, depending on the use case. I worked with Jira both as a user and an admin. There were minor issues affecting productivity with both, but it's definitely net-positive even for a smaller team of 2-3 devs.

Source: Capterra

Airtable

Best for: teams that want flexible database-style project tracking.

Airtable is a more flexible alternative to Trello, especially for teams needing a versatile data management system. While Trello focuses on task management using Kanban boards, Airtable combines the functionality of a spreadsheet with project management tools, making it suitable for a wide range of applications, from project management to CRM data organization.

Pricing: Free for basic use, with advanced features starting at $10 per user per month

Rating: 4.7/5 on Capterra

Pros

• Combines spreadsheet functionality with project management tools for greater flexibility.
• Built-in task dependencies and multiple views (Kanban, calendar, grid) without needing add-ons.
• Real-time collaboration features for seamless teamwork.
• Ability to structure data relationally, making it ideal for managing complex workflows.

Cons

• Can take setup to feel structured for delivery teams.
• Permissions and reporting can get complicated at scale.

Teams considering Airtable alternatives often also want a direct side-by-side view, and Breeze vs Airtable covers that comparison.

What users say about Airtable

We can have many views of the same data in one place without duplicating the data. Each person can have their own view based on the data they need to see. The biggest benefit we've had is time saving and the ability to access this data anywhere, at any time.

Source: Capterra

Microsoft Planner

Best for: Microsoft 365 teams that want simple task boards.

For teams already set in the Microsoft ecosystem, Microsoft Planner is a practical alternative to Trello. While it may not offer as many features as some other tools, its seamless integration with Microsoft 365 apps—like Teams, SharePoint, and Outlook—makes it ideal for small to medium-sized teams looking for simplicity and efficiency.

Pricing: Included in Microsoft 365 plans, starting at $5 per user per month

Rating: 4.3/5 on Capterra

Pros

• Seamless integration with Microsoft 365 apps (Teams, SharePoint, Outlook).
• Kanban-style for organizing tasks through boards, buckets, and cards.
• Simple and efficient task management for small to medium-sized teams.
• Links Planner tasks directly with other productivity apps in the Microsoft suite.

Cons

• Advanced reporting is lighter than in larger PM suites.
• Bigger cross-team workflows can outgrow the simplicity.

Teams considering Microsoft Planner alternatives often also want a direct side-by-side view, and Microsoft Planner vs Asana covers that comparison.

What users say about Microsoft Planner

Microsoft Planner serves as a rudimentary tool for project management, best suited for simple tasks. It falls short in providing the necessary tools for managing larger or more complex projects, which significantly hampers its usability in more demanding scenarios.

Source: Capterra

Monday.com

Best for: teams that want visual project tracking.

Monday.com is a flexible project management tool that offers more customization options than Trello. Its colorful, user-friendly interface allows you to view tasks in various formats, like Kanban boards, Gantt charts, or timelines—providing more display options.

Pricing: Starting at $9 per user per month

Rating: 4.6/5 on Capterra

Pros

• Customizable task views including Kanban, Gantt charts, and timelines.
• Built-in automation tools, reducing the need for manual tasks without extra power-ups.
• Pre-built templates for quickly setting up complex projects.
• User-friendly interface with a variety of visualization options for project management.

Cons

• Costs can climb as teams add seats and features.
• Some workflows need setup before they feel clear.

Teams considering Monday.com alternatives often also want a direct side-by-side view, and Breeze vs Monday.com covers that comparison.

What users say about Monday.com

Monday helps to increase performance and order in tasks or when presenting a project, this platform has immediate chats, which is an advantage in case you have any questions, you can just go directly to the chat and not resort to any other means to communicate, I can also manage a board from scratch by customizing it or a default board.

Source: Capterra

ClickUp

Best for: teams that want a customizable all-in-one workspace.

ClickUp offers multiple ways to view your tasks—whether it's through Kanban boards, Gantt charts, timelines, or calendars. One of its standout features is its high level of customization. You can create custom workflows, dashboards, and task views tailored to your team's needs. Compared to Trello's basic setup, ClickUp's built-in automation tools help reduce repetitive tasks.

Pricing: Free for basic use, with premium plans starting at $9 per user per month

Rating: 4.6/5 on Capterra

Pros

• Multiple task views, including Kanban, Gantt charts, timelines, and calendars.
• Highly customizable workflows, dashboards, and task views.
• Built-in automation tools to reduce manual, repetitive tasks.
• Integrates with over 1,000 apps, such as Slack, Google Drive, and Microsoft Teams.

Cons

• The interface can feel heavy for simple workflows.
• Customization takes time to manage well.

Teams considering ClickUp alternatives often also want a direct side-by-side view, and Breeze vs ClickUp covers that comparison.

What users say about ClickUp

Fairly positive. Overall it is very useful, we have used it to manage our team work, track and report project progress, do planning, etc. Bear in mind that we are a multidisciplinary work, so we've tried to make it work both for delivery/ tech functions and research and strategy. The only drawbacks are the small customisations we haven't been able to make (e.g. the weekly view to start on a different day) and the syncing time / loading time.

Source: Capterra

Asana

Best for: teams that need structured workflows.

Asana is a popular project management tool and a solid alternative to Trello. While Trello focuses on basic task boards, Asana offers additional views like timelines, calendars, and workload charts, giving you more flexibility to track project progress.

Pricing: Free for basic use, with premium features starting at $10.99 per user per month

Rating: 4.5/5 on Capterra

Pros

• Multiple task views, including timelines, calendars, and workload charts.
• Workflow automation, forms, and advanced reporting to manage larger projects.
• Task dependencies and relationships for efficient tracking of project phases.
• Collaborative tools for assigning tasks, setting priorities, and team communication in one platform.

Cons

• Advanced features are locked behind higher plans.
• Simple teams can still find the interface busy.

Teams considering Asana alternatives often also want a direct side-by-side view, and Breeze vs Asana covers that comparison.

What users say about Asana

Asana is an excellent collaboration tool for helping teams manage all kind of tasks. Although when you start using asana its bit confusing and need time to learn features. But its flexibility and vast capabilities are well worth learning it initially to get started. As it is not a resource management tool we cannot expect it to be a traditional full scale project management platform. It is excellent tool for startups.

Source: Capterra

Notion

Best for: teams that combine docs and tasks.

Notion is a flexible all-in-one workspace that combines task management with documentation, making it a strong alternative to Trello for teams needing more than just boards. You can create detailed project docs, track tasks with databases, and view projects in multiple formats—whether it's Kanban boards, tables, or lists.

Pricing: Free for personal use, with team plans starting at $10 per user per month

Rating: 4.7/5 on Capterra

Pros

• Combines task management with documentation for a more versatile workspace.
• Multiple project views, including Kanban boards, tables, and lists.
• More customization options for structuring data and building workflows.
• Seamlessly blends documents and tasks for improved organization.

Cons

• Structured project reporting can need extra setup.
• Teams can create inconsistent workflows without guardrails.

Teams considering Notion alternatives often also want a direct side-by-side view, and Breeze vs Notion covers that comparison.

What users say about Notion

The way we used it at the startup I was working remotely at was kind of like a complete workplace with all the documents and various functions and projects loaded on there. I think this works well for a small team, but I don't think its super scalable without some serious forethought and planning, and likely some kind of "Notion Consultant" to help organise things.

Source: Capterra

Trello alternatives comparison

Which Trello alternative should you choose?

• Choose Breeze if you want simple project management.
• Choose Wekan if you want open-source kanban boards.
• Choose Zoho Projects if you want integrated project planning.
• Choose Basecamp if teams that prioritize communication and simplicity.
• Choose ProofHub if you want discussions and task planning together.
• Choose Microsoft Project if your team needs traditional project planning.
• Choose Jira if software and technical teams managing complex workflows.
• Choose Airtable if you want flexible database-style project tracking.
• Choose Microsoft Planner if Microsoft 365 teams that want simple task boards.
• Choose Monday.com if you want visual project tracking.
• Choose ClickUp if you want a customizable all-in-one workspace.
• Choose Asana if your team needs structured workflows.
• Choose Notion if teams that combine docs and tasks.

FAQ

What is the best alternative to Trello?

The best alternative depends on your team workflow. Tools like Breeze, Wekan, Zoho Projects, and Basecamp provide similar project management features with different levels of complexity.

Why are teams switching from Trello?

Teams usually look for alternatives when they want simpler project management, better pricing, clearer project visibility, or tools that fit their workflow better.

What tool is most similar to Trello?

The closest match depends on what your team values most, but tools like Breeze and Wekan often cover similar task management and collaboration needs.

Conclusion

There is no single best alternative to Trello for every team. Some teams need flexibility and customization, while others want a simpler tool with clearer day-to-day workflows.

If your team wants a straightforward project management platform focused on tasks, ownership, collaboration, and visibility, Breeze is a strong option to consider.