Best Wrike alternatives for team project management (2026)

Wrike is a popular tool for cross-functional project planning and reporting. Wrike alternatives are project management tools that replace Wrike's cross-functional project planning and reporting. Teams usually start looking for alternatives when they need simpler workflows, better pricing, or collaboration features that match the way they work.

The best Wrike alternatives include Breeze, ClickUp, Hive, Teamwork, Monday.com, Asana, Smartsheet, Microsoft Project, Trello, Jira, Zoho Projects, Basecamp, and ProofHub. These tools offer similar task management and team collaboration features, but they vary in complexity, structure, and focus.

Contents

• Why teams look for Wrike alternatives
• What to look for in a Wrike replacement
• Best Wrike alternatives
• Comparison table
• Which alternative should you choose
• FAQ

Why teams look for Wrike alternatives

Teams often start looking for alternatives to Wrike when:

• the tool becomes too complex for daily updates
• pricing grows as teams add more people or projects
• project visibility becomes harder to maintain across work
• the interface slows down simple task management
• teams need simpler ownership, deadlines, and collaboration

Different teams prioritize different things, so the right replacement depends on workflow, team size, and how much structure the team actually needs.

What to look for in a Wrike replacement

When evaluating alternatives to Wrike, look for:

• simple task and project management
• clear ownership and deadlines
• collaboration features for teams
• reporting and project visibility
• pricing that scales with your team

Some tools prioritize flexibility and customization, while others focus on simplicity and clarity. The best fit depends on whether your team values control, speed, or ease of adoption most.

Best Wrike alternatives

The tools below cover a range of team project management needs, from simple task boards to more structured workflows, reporting, and planning.

• Breeze
• ClickUp
• Hive
• Teamwork
• Monday.com
• Asana
• Smartsheet
• Microsoft Project
• Trello
• Jira
• Zoho Projects
• Basecamp
• ProofHub

Breeze

Best for: teams that want simple project management.

Breeze is a straightforward project management platform built around clear ownership, simple workflows, and fast team collaboration. If Wrike no longer fits the way your team works, Breeze gives you a cleaner way to manage tasks, deadlines, comments, time, and reporting in one place.

Key features

• Visual project boards that keep work easy to scan.
• Task ownership, deadlines, and comments in one view.
• Built-in time tracking and workload visibility.
• Reporting that helps teams stay on top of delivery.
• Simple setup that is easy for non-technical teams to adopt.

Best for: small teams, agencies, marketing teams, and organizations that want simple project management.

Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan

Rating: 4.4/5 on Capterra

If you want a closer side-by-side view, compare Breeze with Breeze vs ClickUp, Breeze vs Teamwork, Breeze vs Asana, and Breeze vs Trello.

What users say about Breeze

I love the email notifications for comments on important tasks + email reminders on projects and tasks. The time tracking functionality is great. I can analyze my team's performance and identify opportunities for improvements to efficiency.

Source: Capterra

ClickUp

Best for: teams that want a customizable all-in-one workspace.

ClickUp is a flexible alternative to Wrike, especially if your team loves to visualize projects in different ways. Kanban boards, Gantt charts, timelines, calendars, and ClickUp's multiple views make it adaptable compared to Wrike's traditional project management style. Customization is easy and doesn't require tons of effort, which helps teams create efficient workflows.

Pricing: Free for basic use, with premium plans starting at $9 per user per month

Rating: 4.6/5 on Capterra

Pros

• It's more customizable and offers different task views to help you visualize work how you want.
• Built-in automation tools reduce repetitive tasks.
• Integration with apps like Slack, Google Drive, and Microsoft Teams helps make your workflow smoother.
• Easier and quicker to set up compared to Wrike, with a lower learning curve.

Cons

• The interface can feel heavy for simple workflows.
• Customization takes time to manage well.

Teams considering ClickUp alternatives often also want a direct side-by-side view, and Breeze vs ClickUp covers that comparison.

What users say about ClickUp

ClickUp is great, we've tried numerous other project management platforms and it's a top-tier product. Overall, it helped us increase productivity, but with some growing pains and if you're going to go all-in with ClickUp you need at least one person dedicated to making sure things keep working and team members are using it.

Source: Capterra

Hive

Best for: teams that want collaboration plus proofing tools.

Hive is a solid alternative to Wrike for teams that want a flexible project management tool without feeling overwhelmed. Hive's interface is easy to use, and it's built to help teams collaborate quickly and effectively. It offers multiple views like Gantt charts, Kanban boards, and calendar views, making it more versatile compared to Wrike's standard approach.

Pricing: Free for basic use, with paid plans starting at $3 per user per month

Rating: 4.4/5 on Capterra

Pros

• Flexible task views, including Gantt charts, Kanban boards, and calendar formats, to adapt to how your team likes to work.
• Built-in collaboration tools, like direct messaging and file sharing, make it easy to communicate directly on tasks without leaving the platform.
• Automated workflows help cut down on repetitive tasks, letting your team stay focused on what really matters.
• Easier to set up and use than Wrike, making onboarding faster for new users.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about Hive

It's a useful tool for keeping track of everything you have to do. A fantastic platform that prioritizes its users by offering low-code alternatives for constructing automated forms and other labor-saving features. More people will use the software, and it will be more adaptable.

Source: Capterra

Teamwork

Best for: client-service teams managing billable work.

Teamwork is an alternative to Wrike for teams that need more control over their projects but without the steep learning curve. It offers a full suite of project management features but keeps things accessible, which makes it great for teams at different stages of growth. Teamwork comes with features like time tracking, task management, and Gantt charts, giving you everything you need to manage projects smoothly and efficiently.

Pricing: Starting at €13.99 per user per month, with advanced plans available for larger teams

Rating: 4.4/5 on Capterra

Pros

• Offers built-in time tracking, so your team can easily monitor how time is spent on each task—something Wrike doesn't offer as effectively.
• Comprehensive project management tools, including Gantt charts and task boards, to help you stay organized and see the big picture.
• Team-focused features, such as workload management and integrated chat.
• Easier setup and more intuitive interface compared to Wrike, making it accessible for both beginners and experienced project managers.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

For a direct side-by-side view, Breeze vs Teamwork is worth a look.

What users say about Teamwork

The overall experience has been pretty positive, with most team members adapting quickly to Teamwork. There has been a slight learning curve, since we were going from a very basic system in Trello to this more fully-featured tool.

Source: Capterra

Monday.com

Best for: teams that want visual project tracking.

Monday.com is a vibrant alternative to Wrike that focuses on delivering a visual, intuitive project management experience. Its flexible interface lets teams work in a way that suits them, with options for Kanban boards, Gantt charts, timelines, and more. Compared to Wrike, Monday.com stands out for its ease of use and the engaging design that keeps teams motivated and organized.

Pricing: Starting at $9 per user per month

Rating: 4.6/5 on Capterra

Pros

• Automation tools help reduce repetitive work.
• Multiple task views let you customize how projects are visualized, providing better flexibility than Wrike's standard structure.
• Customizable dashboards make advanced tracking easier and help teams keep an eye on key progress metrics.
• A visually engaging interface encourages collaboration and makes the platform easy and fun for all team members to use.

Cons

• Costs can climb as teams add seats and features.
• Some workflows need setup before they feel clear.

Teams considering Monday.com alternatives often also want a direct side-by-side view, and Breeze vs Monday.com covers that comparison.

What users say about Monday.com

As a group, we're making use of Monday.com. I had no idea what to anticipate, but I was pleasantly surprised right away. You should use this program if you want your team to be able to communicate and keep tabs on their progress. You may set up a "dashboard" for each project, assign individuals to each job, set a due date, and so forth.

Source: Capterra

Asana

Best for: teams that need structured workflows.

Asana is a strong alternative to Wrike for teams that need simplicity and flexibility. It offers an easy-to-use interface that makes project management easy, compared to Wrike's more complex features. With its approach, Asana excels in task management and workflow automation, allowing teams to get set up quickly and stay productive without complications.

Pricing: Free for basic use, with premium features starting at $10.99 per user per month

Rating: 4.5/5 on Capterra

Pros

• Built-in automation tools simplify repetitive tasks, making project management efficient without overwhelming users.
• Reporting features give teams clear insights into their progress, perfect for those who want to monitor their work without adding too many integrations.
• Task dependency tracking helps teams manage their priorities more effectively, reducing confusion about what needs to be done next.
• The platform is user-friendly, offering straightforward communication and prioritization tools that provide flexibility.

Cons

• Advanced features are locked behind higher plans.
• Simple teams can still find the interface busy.

Teams considering Asana alternatives often also want a direct side-by-side view, and Breeze vs Asana covers that comparison.

What users say about Asana

One of the big challenges in by work is getting all the stakeholders on projects to work on common platforms. I've used Asada as the go-to app for all projects, with integration with Google Workspace and Slack in particular really useful. It helps to plan and review progress on projects, and allows you to run projects in either agile or waterfall formats. It's also not too complicated, there are various subecription levels that give you access to the features that you need

Source: Capterra

Smartsheet

Best for: teams that prefer spreadsheet-style project planning.

Smartsheet is for teams that need a spreadsheet-like approach to project management. It combines the familiar feel of spreadsheets with project management features, offering a straightforward way for teams to organize tasks and collaborate. Compared to Wrike's more feature-heavy environment, Smartsheet provides a balanced experience that makes it easy for users to adapt without an extensive learning curve.

Pricing: Starting at €11 per user per month, with advanced plans available for larger teams

Rating: 4.5/5 on Capterra

Pros

• Its spreadsheet-style interface makes it easy for teams used to working in Excel to adapt quickly, providing structure without complexity.
• Built-in automation tools help reduce repetitive tasks, keeping workflows efficient while avoiding overwhelming users with too many options.
• Advanced reporting features offer valuable insights into project performance, allowing teams to track progress without relying on additional integrations.
• Flexible templates and customizable sheets make Smartsheet a user-friendly solution, allowing teams to manage projects and communication smoothly.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about Smartsheet

Smartsheet is like a supercharged spreadsheet designed for teamwork and project management, offering flexibility, collaboration tools, and automation to help teams work more efficiently.

Source: Capterra

Microsoft Project

Best for: teams that need traditional project planning.

Microsoft Project is a good option for teams that need something more structured than Wrike. While Wrike is great for agile projects, Microsoft Project really shines when it comes to detailed planning and scheduling. It's got all the tools you need for Gantt charts, resource allocation, and managing complex projects with strict deadlines. Plus, it fits right in if you're already using Microsoft tools like Teams or SharePoint.

Pricing: Starting at $10 per user per month

Rating: 4.4/5 on Capterra

Pros

• Offers detailed Gantt charts and resource allocation tools that go beyond Wrike's agile setup.
• Includes reporting tools to give you a better view of project progress and resource usage.
• Integrates with Microsoft 365, like Teams, SharePoint, and Excel, making it easier if you're already in the Microsoft ecosystem.
• Better for teams that need traditional project management, especially those that prefer structured timelines over Wrike's flexible workflows.

Cons

• Feels heavier than modern day-to-day task boards.
• Best results usually need experienced project managers.

Teams considering Microsoft Project alternatives often also want a direct side-by-side view, and Asana vs Microsoft Project covers that comparison.

What users say about Microsoft Project

“Overall using Microsoft Project has been an easy and efficient way to manage the projects I oversee. It's a breeze to get started and because everyone has to use Microsoft it's easy to connect with team members.”

Source: Capterra

Trello

Best for: teams that prefer visual kanban boards.

Trello is a straightforward alternative to Wrike, especially for smaller teams or individuals who don't need an elaborate project management setup. Trello's simple, visual Kanban boards make it easy to keep track of tasks without overwhelming your team. Wrike can be powerful but also more complex, whereas Trello is great if you're looking for a lightweight solution that helps you get started quickly.

Pricing: Check vendor for current pricing

Pros

• Simple, intuitive Kanban-style boards that make task management easy, perfect for smaller teams that find Wrike's features overwhelming.
• Quick setup with a minimal learning curve
• Flexible enough for personal projects or straightforward team tasks without the complexity that Wrike often brings.
• Lightweight and visual, making it ideal for teams that prefer clarity and straightforward organization over the advanced features Wrike offers.

Cons

• Advanced reporting often needs add-ons or integrations.
• Larger portfolios can outgrow simple boards.

Teams considering Trello alternatives often also want a direct side-by-side view, and Breeze vs Trello covers that comparison.

What users say about Trello

Like any tool, the crux of the matter is wether you can get your team to adopt it and use it, rather than just keep plowing along with email. But my experience has been that the visual way that you can get a lot of information represented with one glance and the flexibility of how you do this, combined with the notifications (email, computer, mobile apps) makes it far superior to email and my team has realized this.

Source: Capterra

Jira

Best for: software and technical teams managing complex workflows.

While Wrike also supports Agile methodologies, Jira takes it a step further with advanced tools specifically made for software development teams. Its features like sprint planning, issue tracking, and reporting make it ideal for developers looking for an efficient way to manage Agile projects end-to-end.

Pricing: Free for up to 10 users, with advanced features starting at $7.16 per user per month

Rating: 4.4/5 on Capterra

Pros

• Provides specialized Agile tools like sprint planning, backlog prioritization, and velocity tracking, which offer deeper support for software development teams than Wrike.
• Advanced issue tracking capabilities go beyond Wrike's standard task management, making it easier to organize, prioritize, and resolve technical issues.
• Detailed Agile-centric reporting, such as burndown charts and velocity reports, gives development teams better insights to refine their processes.
• Flexibility with customizable workflows specifically suited to the development cycle, making it easier to tailor the platform to the needs of your team compared to Wrike's more general workflows.

Cons

• Can feel overbuilt for non-technical teams.
• Setup and maintenance usually need more admin time.

Teams considering Jira alternatives often also want a direct side-by-side view, and Breeze vs Jira covers that comparison.

What users say about Jira

My overall experience is this service does what it is supposed to do and that is to give you a ticketing system in the cloud that can integrate with thrid-parties and give our users access to the system no matter where they are in the world.

Source: Capterra

Zoho Projects

Best for: teams that want integrated project planning.

While Wrike provides a robust project management platform, Zoho Projects includes specific features like Gantt charts and task dependencies. Additionally, Zoho Projects integrates built-in communication tools and workflow customization, helping teams stay connected and on track without relying heavily on third-party solutions.

Pricing: Free for small teams, with paid plans starting at $4 per user per month

Rating: 4.4/5 on Capterra

Pros

• Includes Gantt charts and task dependencies, offering structured project planning compared to Wrike's general task views.
• Built-in time tracking helps keep teams productive and make sure deadlines are met.
• Offers real-time updates and internal forums that enhance team communication without having to switch between apps.
• Customizable workflows that provide more flexibility, are ideal for teams needing to adjust to specific project demands compared to Wrike's standard configuration.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about Zoho Projects

We're very happy with the power of the solution and feel that it will support our growth. Getting the system configured and learning how to use it properly was a steeper curve than we anticipated.

Source: Capterra

Basecamp

Best for: teams that prioritize communication and simplicity.

Basecamp focuses on the essentials of project management without overwhelming users with excessive features. Unlike Wrike, which includes a range of customizable workflows and advanced project tracking, Basecamp keeps it simple with tools for task management, file sharing, messaging, and scheduling. This approach can be particularly appealing for teams looking to stay organized without investing time in configuring a complex platform.

Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month

Rating: 4.3/5 on Capterra

Pros

• Combines task management, file sharing, messaging, and scheduling in one easy-to-use platform.
• Provides built-in communication tools that are ideal for teams needing a robust, integrated messaging solution.
• Keeps workflows simple, focusing on team coordination and collaboration, which makes it easier to manage projects without intricate task dependencies.
• Flat-rate pricing can be a better fit for larger teams, especially compared to Wrike's per-user pricing structure.

Cons

• Reporting is lighter than more project-focused tools.
• Customization stays intentionally limited.

Teams considering Basecamp alternatives often also want a direct side-by-side view, and Breeze vs Basecamp covers that comparison.

What users say about Basecamp

I've had a great experience with Basecamp. I've collaborated with a number of projects on this tool and it's been essential in managing my projects. Since I'm in the growing phases of my business, I SO glad they have a free feature that allows me to use 3 free projects. Once I reach a level where I have a team and I'm serving more clients, then I can see myself getting the Basecamp paid plan. Thank you for offering such a great product!

Source: Capterra

ProofHub

Best for: teams that want discussions and task planning together.

ProofHub is a simpler alternative to Wrike. It offers essential features like to-do lists, file sharing, and team messaging. Wrike, on the other hand, provides advanced tools like custom workflows and detailed reporting. ProofHub works better for teams who want to avoid complex setups and focus on straightforward collaboration. Its minimalist design makes getting started quick and easy.

Pricing: Starting at $45 per month for unlimited users

Rating: 4.6/5 on Capterra

Pros

• Gantt charts, custom workflows, and integrated time tracking help teams manage projects with more precision than Wrike.
• Time tracking tools enable teams to monitor progress and meet deadlines more effectively.
• Built-in chat, discussion boards, and file sharing keep communication efficient without needing external apps.
• Great for teams needing more robust, all-in-one features to ensure thorough project management and collaboration.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

Teams comparing options in this space often also look at ProofHub alternatives.

What users say about ProofHub

With ProofHub, I can now plan, organize, and collaborate with my team in real-time, which is fantastic for keeping work moving along. Previously, I had to use multiple apps at one time, which gave me a headache because I was constantly on the go, planning projects, keeping track of time, and conversing with coworkers. With ProofHub, everything can be done in one location, and I now know where my resources and time are going. ProofHub is simple and effective to use.

Source: Capterra

Wrike alternatives comparison

Which Wrike alternative should you choose?

• Choose Breeze if you want simple project management.
• Choose ClickUp if you want a customizable all-in-one workspace.
• Choose Hive if you want collaboration plus proofing tools.
• Choose Teamwork if client-service teams managing billable work.
• Choose Monday.com if you want visual project tracking.
• Choose Asana if your team needs structured workflows.
• Choose Smartsheet if teams that prefer spreadsheet-style project planning.
• Choose Microsoft Project if your team needs traditional project planning.
• Choose Trello if teams that prefer visual kanban boards.
• Choose Jira if software and technical teams managing complex workflows.
• Choose Zoho Projects if you want integrated project planning.
• Choose Basecamp if teams that prioritize communication and simplicity.
• Choose ProofHub if you want discussions and task planning together.

FAQ

What is the best alternative to Wrike?

The best alternative depends on your team workflow. Tools like Breeze, ClickUp, Hive, and Teamwork provide similar project management features with different levels of complexity.

Why are teams switching from Wrike?

Teams usually look for alternatives when they want simpler project management, better pricing, clearer project visibility, or tools that fit their workflow better.

What tool is most similar to Wrike?

The closest match depends on what your team values most, but tools like Breeze and ClickUp often cover similar task management and collaboration needs.

Conclusion

There is no single best alternative to Wrike for every team. Some teams need flexibility and customization, while others want a simpler tool with clearer day-to-day workflows.

If your team wants a straightforward project management platform focused on tasks, ownership, collaboration, and visibility, Breeze is a strong option to consider.