Best Microsoft Project alternatives for team project management (2026)

Microsoft Project is a popular tool for traditional project planning and scheduling. Microsoft Project alternatives are project management tools that replace Microsoft Project's traditional project planning and scheduling. Teams usually start looking for alternatives when they need simpler workflows, better pricing, or collaboration features that match the way they work.

The best Microsoft Project alternatives include Breeze, Trello, Jira, Smartsheet, Asana, Basecamp, ClickUp, GanttPRO, Zoho Projects, Wrike, Notion, Monday.com, and Teamwork. These tools offer similar task management and team collaboration features, but they vary in complexity, structure, and focus.

Contents

• Why teams look for Microsoft Project alternatives
• What to look for in an Microsoft Project replacement
• Best Microsoft Project alternatives
• Comparison table
• Which alternative should you choose
• FAQ

Why teams look for Microsoft Project alternatives

Teams often start looking for alternatives to Microsoft Project when:

• the tool becomes too complex for daily updates
• pricing grows as teams add more people or projects
• project visibility becomes harder to maintain across work
• the interface slows down simple task management
• teams need simpler ownership, deadlines, and collaboration

Different teams prioritize different things, so the right replacement depends on workflow, team size, and how much structure the team actually needs.

What to look for in an Microsoft Project replacement

When evaluating alternatives to Microsoft Project, look for:

• simple task and project management
• clear ownership and deadlines
• collaboration features for teams
• reporting and project visibility
• pricing that scales with your team

Some tools prioritize flexibility and customization, while others focus on simplicity and clarity. The best fit depends on whether your team values control, speed, or ease of adoption most.

Best Microsoft Project alternatives

The tools below cover a range of team project management needs, from simple task boards to more structured workflows, reporting, and planning.

• Breeze
• Trello
• Jira
• Smartsheet
• Asana
• Basecamp
• ClickUp
• GanttPRO
• Zoho Projects
• Wrike
• Notion
• Monday.com
• Teamwork

Breeze

Best for: teams that want simple project management.

Breeze is a straightforward project management platform built around clear ownership, simple workflows, and fast team collaboration. If Microsoft Project no longer fits the way your team works, Breeze gives you a cleaner way to manage tasks, deadlines, comments, time, and reporting in one place.

Key features

• Visual project boards that keep work easy to scan.
• Task ownership, deadlines, and comments in one view.
• Built-in time tracking and workload visibility.
• Reporting that helps teams stay on top of delivery.
• Simple setup that is easy for non-technical teams to adopt.

Best for: small teams, agencies, marketing teams, and organizations that want simple project management.

Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan

Rating: 4.4/5 on Capterra

If you want a closer side-by-side view, compare Breeze with Breeze vs Trello, Breeze vs Jira, Breeze vs Asana, and Breeze vs Basecamp.

What users say about Breeze

I like that I can have multiple cards, columns and swimlanes inside one project and customize them however I like. Makes project management much easier. We use breeze to make sure everything is on track, and to delegate tasks. It is a crucial part of our operation. I like that under activity I can see what others have been up to.

Source: Capterra

Trello

Best for: teams that prefer visual kanban boards.

Trello uses a visual, Kanban-style board setup. This makes it a suitable choice for teams who need an organized way to track tasks without the complex features of Microsoft Project. While Microsoft Project includes extensive planning tools, Trello focuses on ease of use and visual task management, allowing teams to create flexible workflows with minimal setup.

Pricing: Check vendor for current pricing

Pros

• Kanban boards with a visual approach to task organization, can feel more accessible than Microsoft Project's detailed configurations.
• Quick, easy setup makes it ideal for small teams or freelancers who want to start organizing tasks without lengthy onboarding.
• Drag-and-drop boards and custom lists enable teams to adapt their workflows based on project needs, especially suited for lighter project tracking.
• Trello's design suits those looking for an easy-to-use tool for daily task management rather than extensive project planning.

Cons

• Advanced reporting often needs add-ons or integrations.
• Larger portfolios can outgrow simple boards.

Teams considering Trello alternatives often also want a direct side-by-side view, and Breeze vs Trello covers that comparison.

What users say about Trello

I'm a freelance graphic designer, working remotely with clients all over the globe. Trello allows me to keep track of all tasks I'm working on with clients, and keep discussions focussed. I can't imagine managing a complex project over email any more. Also it allows me to cut most meeting calls, as most of things could be discussed directly in Trello.

Source: Capterra

Jira

Best for: software and technical teams managing complex workflows.

Jira is purpose-built for Agile teams and software development. It has tools for sprint planning, backlog management, and issue tracking. While Microsoft Project is known for detailed scheduling and resource management, Jira caters to technical teams who need an Agile framework to manage iterations and track progress closely.

Pricing: Free for up to 10 users, with advanced features starting at $7.16 per user per month

Rating: 4.4/5 on Capterra

Pros

• Includes Agile-focused tools such as sprint planning and backlog management, which support development workflows more effectively than Microsoft Project.
• Advanced issue tracking allows development teams to prioritize and resolve technical tasks in a structured way.
• Detailed Agile reports, like burndown and velocity charts, help teams monitor and improve their workflow.
• Tailored for engineering and tech projects, Jira offers a setup specifically designed for Agile processes, making it distinct from Microsoft Project's more traditional approach.

Cons

• Can feel overbuilt for non-technical teams.
• Setup and maintenance usually need more admin time.

Teams considering Jira alternatives often also want a direct side-by-side view, and Breeze vs Jira covers that comparison.

What users say about Jira

My overall experience is this service does what it is supposed to do and that is to give you a ticketing system in the cloud that can integrate with thrid-parties and give our users access to the system no matter where they are in the world.

Source: Capterra

Smartsheet

Best for: teams that prefer spreadsheet-style project planning.

Smartsheet is for teams that prefer the familiarity of spreadsheets combined with added project management capabilities. It uses a structured, spreadsheet-like interface that feels intuitive for those used to Excel but adds collaborative features to support teamwork. While Microsoft Project excels in detailed project scheduling and resource allocation, Smartsheet shines in data-rich environments where flexibility and simplicity are priorities.

Pricing: Starting at €11 per user per month, with advanced plans available for larger teams

Rating: 4.5/5 on Capterra

Pros

• The spreadsheet-based interface is easy for Excel users to navigate, providing structured organization without a learning curve.
• Built-in automation helps cut down on repetitive tasks, granting teams to speed up workflows without complex setups.
• Advanced reporting tools have insights into project performance, making it easier to track progress and analyze data without needing extra integrations.
• Customizable templates and sheets make it simple to manage projects and communication, adapting well to various project requirements.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about Smartsheet

Smartsheet has simplified our team's ability to collaborate by allowing us to easily share and trade spreadsheets and datasheets. The data can only be seen and changed by authorized users.

Source: Capterra

Asana

Best for: teams that need structured workflows.

Asana helps teams stay on top of tasks and workflows with a user-friendly design. Unlike Microsoft Project, which puts focus on detailed planning and scheduling, Asana is a good option for teams that prioritize task tracking and collaboration.

Pricing: Free for basic use, with premium features starting at $10.99 per user per month

Rating: 4.5/5 on Capterra

Pros

• Multiple task views, like lists and boards, allow teams to organize work in a way that fits their workflow.
• Built-in automation reduces repetitive tasks, making it easier to manage updates and progress tracking.
• Ready-to-use templates and workflows, helping teams get started quickly and efficiently.
• Asana's layout is ideal for teams focused on task progress, without the need for Microsoft Project's extensive setup and resource management tools.

Cons

• Advanced features are locked behind higher plans.
• Simple teams can still find the interface busy.

Teams considering Asana alternatives often also want a direct side-by-side view, and Breeze vs Asana covers that comparison.

What users say about Asana

With the exception of having trouble reaching customer service to address a billing issue, I have nothing but great things to say about Asana. Our experience using the software has been great. It's helped my team to stay on top of multiple projects/deadlines at the same time without letting anything slip through the cracks.

Source: Capterra

Basecamp

Best for: teams that prioritize communication and simplicity.

Unlike Microsoft Project, which is structured around detailed scheduling and resource allocation, Basecamp focuses on simplicity. It's particularly suitable for teams looking for an organized, shared workspace without complex project tracking.

Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month

Rating: 4.3/5 on Capterra

Pros

• Prioritizes core task management and file-sharing, creating a collaborative environment without Microsoft Project's complex features.
• Built-in messaging and file storage are useful for teams in order to centralize communication.
• Flat-rate pricing makes it economical for larger teams, providing a predictable cost regardless of team size, unlike Microsoft Project's per-user costs.
• Easy setup and interface help teams get started quickly.

Cons

• Reporting is lighter than more project-focused tools.
• Customization stays intentionally limited.

Teams considering Basecamp alternatives often also want a direct side-by-side view, and Breeze vs Basecamp covers that comparison.

What users say about Basecamp

Overall, Basecamp is an excellent project management tool that makes it easy to collaborate and keep track of projects. Its user-friendly interface is accessible to users of all levels, and its features make it well worth the cost.

Source: Capterra

ClickUp

Best for: teams that want a customizable all-in-one workspace.

ClickUp is to help teams handle tasks, track deadlines, and organize workflows. Unlike Microsoft Project, which focuses heavily on timelines and resource allocation, ClickUp has a variety of task views and customization options that make it more suitable for modern, flexible teams.

Pricing: Free for basic use, with premium plans starting at $9 per user per month

Rating: 4.6/5 on Capterra

Pros

• Includes task views like Kanban boards, Gantt charts, and calendars, enabling teams to choose the best layout for their specific projects.
• Allows users to set up custom workflows, create task dependencies, and assign priorities for more detailed planning than Microsoft Project's rigid structure.
• Features built-in time tracking, subtasks, and goal-setting tools that help teams stay organized without relying on additional apps.
• Integrates with apps like Slack, Google Drive, and Zoom, making it easier to keep everything in one system.

Cons

• The interface can feel heavy for simple workflows.
• Customization takes time to manage well.

Teams considering ClickUp alternatives often also want a direct side-by-side view, and Breeze vs ClickUp covers that comparison.

What users say about ClickUp

Very easy to learn, lots of help available through the software. Also easy to find tutorials online. Very customizable and beginner friendly for a lot of industries.

Source: Capterra

GanttPRO

Best for: teams that plan work around Gantt charts.

GanttPRO is another decent option for teams looking for detailed visual timelines and advanced planning tools. Unlike Microsoft Project, which can have a steeper learning curve, GanttPRO has a user-friendly interface centered on Gantt chart views. This allows teams to efficiently plan projects, manage dependencies, and oversee timelines with ease. These features make it a strong option for project managers looking for structured, timeline-based planning.

Pricing: Starting at €9.99 per user per month, with advanced plans available

Rating: 4.6/5 on Capterra

Pros

• Detailed Gantt chart views that have a clear and visual representation of project timelines, making it easier to track progress and manage deadlines.
• Includes features like task dependencies, resource allocation, and critical path analysis, which help manage complex projects effectively.
• User-friendly experience with minimal onboarding, allowing teams to set up and start planning without extensive training.
• Tailored for project managers who need timeline-based tools.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about GanttPRO

Definitely, planning, tracking, and overall project management have become easier, more efficient, and better since I started using GanttPro. As I mentioned before, it has helped me design and keep track of project timelines, activities, and their status. It has also facilitated team communication since everyone knows their responsibilities, for example.

Source: Capterra

Zoho Projects

Best for: teams that want integrated project planning.

Zoho Projects combines task tracking with built-in communication tools and flexible workflows. Unlike Microsoft Project's complexity, Zoho Projects balances robust features with ease of use. For example tools like Gantt charts and task dependencies for detailed planning. Its integrated time tracking and communication features speed up project management by reducing reliance on external tools.

Pricing: Free for small teams, with paid plans starting at $4 per user per month

Rating: 4.4/5 on Capterra

Pros

• Gantt charts and task dependencies, enable detailed planning and project visualization for teams managing complex workflows.
• Includes built-in time tracking, helping teams monitor progress and stay on schedule without requiring third-party integrations.
• Facilitates communication through real-time updates and internal forums, keeping teams connected and organized.
• A more accessible platform for teams seeking comprehensive features with a simpler learning curve compared to Microsoft Project.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

What users say about Zoho Projects

Task creation and assignment is one aspect of Zoho Projects that I like.I can easily plan and manage projects with Zoho Projects.I can easily view project status with Zoho Projects.It is simple to track project progress with Zoho Projects.

Source: Capterra

Wrike

Best for: teams that need reporting and cross-project visibility.

Wrike supports diverse workflows, including Agile, Scrum, and traditional methodologies, making it a decent alternative to Microsoft Project. While Microsoft Project focuses on detailed scheduling and resource allocation, Wrike has features like advanced resource management and customizable dashboards. Its scalability and adaptability make it for teams managing multi-faceted projects or planning for growth.

Pricing: Check vendor for current pricing

Pros

• Supports multiple methodologies, Agile and Scrum, catering to teams who need flexibility in managing workflows.
• Advanced resource management and detailed reporting tools, providing valuable insights for handling complex projects.
• Facilitates real-time collaboration and document sharing, enhancing team communication and project alignment.
• Scalable design with customizable workflows allows teams to adapt the platform to project needs.

Cons

• The learning curve is higher for smaller teams.
• Configuration can slow down quick adoption.

Teams considering Wrike alternatives often also want a direct side-by-side view, and Breeze vs Wrike covers that comparison.

What users say about Wrike

Wrike is a great program. Not only has it helped our various departments manage their projects better, but has given us cross-team visibility we have never had before. That was a huge benefit that we weren't expecting.

Source: Capterra

Notion

Best for: teams that combine docs and tasks.

Notion combines task management with documentation, creating a workspace for teams that need more than Microsoft Project provides. While Microsoft Project focuses on scheduling and resource tracking, Notion excels in blending project tracking with content creation and organization. Its customizable layouts and advanced documentation tools make it a strong choice for teams looking for flexibility and collaboration in one platform.

Pricing: Free for personal use, with team plans starting at $10 per user per month

Rating: 4.7/5 on Capterra

Pros

• Integrates task tracking with rich documentation, with features beyond Microsoft Project's focus on planning and scheduling.
• Multiple views, such as Kanban boards and lists, grant teams to organize work in ways that suit their specific needs.
• Customizable layouts adapt to unique workflows, making it ideal for teams managing both tasks and creative content.
• Acts as a unified workspace for collaboration, project tracking, and knowledge sharing, reducing the need for multiple tools.

Cons

• Structured project reporting can need extra setup.
• Teams can create inconsistent workflows without guardrails.

Teams considering Notion alternatives often also want a direct side-by-side view, and Breeze vs Notion covers that comparison.

What users say about Notion

The program known as Notion has a very high degree of adaptability. Because of their databases, which allow for a variety of displays, including calendar, Kanban, table, and list formats. It was quite easy to understand and enjoyable to use, in my opinion. It is entirely comprehensible to me how this might take the place of something like Google Docs and serve as a hub for your team. The very thought of it is astounding. My life is going to be lot simpler from now on. If only I had this concept while I was in school, I would be an encyclopedia right now.

Source: Capterra

Monday.com

Best for: teams that want visual project tracking.

Monday.com is a good option for those who value visual organization and customization. Unlike Microsoft Project, which emphasizes structured planning and resource allocation, Monday.com has dynamic dashboards and diverse task views. Its interface and automation features make it a great choice for teams looking for a flexible and visually engaging workspace.

Pricing: Starting at $9 per user per month

Rating: 4.6/5 on Capterra

Pros

• Customizable dashboards and workflow automation, simplifying project tracking and organization without Microsoft Project's rigid structure.
• Multiple visualization options, including Gantt charts, Kanban boards, and calendars, accommodating different team workflows.
• Enhances collaboration with built-in communication features, task assignments, and file sharing, keeping teams aligned and productive.
• Designed for teams seeking a modern, adaptable platform that combines ease of use with powerful project management capabilities.

Cons

• Costs can climb as teams add seats and features.
• Some workflows need setup before they feel clear.

Teams considering Monday.com alternatives often also want a direct side-by-side view, and Breeze vs Monday.com covers that comparison.

What users say about Monday.com

Really great, it's been a big help for us in onboarding a new team member and making sure we all know what we are meant to be doing.

Source: Capterra

Teamwork

Best for: client-service teams managing billable work.

Teamwork has features like time tracking, workload management, and integrated communication tools. Unlike Microsoft Project, which focuses heavily on resource allocation and detailed planning, Teamwork has an accessible platform for teams to prioritize collaboration and project tracking.

Pricing: Starting at €13.99 per user per month, with advanced plans available for larger teams

Rating: 4.4/5 on Capterra

Pros

• Includes time tracking and workload management, helping teams monitor progress and balance tasks effectively.
• Built-in tools, such as messaging and file sharing, make communication easy without relying on additional apps.
• Gantt charts and task dependencies, enabling teams to manage complex projects with clear visual timelines.
• Simple setup and interface make it suitable for teams of all sizes, from small startups to larger organizations needing robust project management.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

For a direct side-by-side view, Breeze vs Teamwork is worth a look.

What users say about Teamwork

"Teamwork Projects has a lot going for it. They are constantly adding features and options that make it more user friendly, and address a lot of small business needs where many other project management software apps just focus on the project aspect, and neglect the money and expenses. Our only gripe is that they don't have a better invoicing system so we could run even more of our business with one application.”

Source: Capterra

Microsoft Project alternatives comparison

Which Microsoft Project alternative should you choose?

• Choose Breeze if you want simple project management.
• Choose Trello if teams that prefer visual kanban boards.
• Choose Jira if software and technical teams managing complex workflows.
• Choose Smartsheet if teams that prefer spreadsheet-style project planning.
• Choose Asana if your team needs structured workflows.
• Choose Basecamp if teams that prioritize communication and simplicity.
• Choose ClickUp if you want a customizable all-in-one workspace.
• Choose GanttPRO if teams that plan work around Gantt charts.
• Choose Zoho Projects if you want integrated project planning.
• Choose Wrike if your team needs reporting and cross-project visibility.
• Choose Notion if teams that combine docs and tasks.
• Choose Monday.com if you want visual project tracking.
• Choose Teamwork if client-service teams managing billable work.

FAQ

What is the best alternative to Microsoft Project?

The best alternative depends on your team workflow. Tools like Breeze, Trello, Jira, and Smartsheet provide similar project management features with different levels of complexity.

Why are teams switching from Microsoft Project?

Teams usually look for alternatives when they want simpler project management, better pricing, clearer project visibility, or tools that fit their workflow better.

What tool is most similar to Microsoft Project?

The closest match depends on what your team values most, but tools like Breeze and Trello often cover similar task management and collaboration needs.

Conclusion

There is no single best alternative to Microsoft Project for every team. Some teams need flexibility and customization, while others want a simpler tool with clearer day-to-day workflows.

If your team wants a straightforward project management platform focused on tasks, ownership, collaboration, and visibility, Breeze is a strong option to consider.