Best Ora.pm alternatives in 2025

Ora.pm worked well for small teams that valued a simple, visual workflow. With Ora.pm shutting down and migrations pointing to ClickUp, many teams are looking for alternatives that stay simple while adding visibility, tracking, and client access, or for how to migrate from Ora.pm without extra complexity. The options below will help.

Why you may need an alternative to Ora.pm

• Service shutdown and migration: you need a stable home for projects, with predictable pricing and support.
• Simple but scalable workflows: keep a clean board UX while adding time tracking, budgets, and reports as you grow.
• Fast, reliable performance: responsive boards, filters, and search even as projects and files grow.
• Client-friendly access: easy invites and granular permissions without complex tenant settings.
• Built-in reporting: rollups by project and person without stitching multiple tools.
• Automation without overhead: sensible rules and notifications that do not require heavy setup.

Best Ora.pm alternatives

The tools below address these gaps in different ways. If you need clearer visibility across projects, built-in time tracking, or easier client collaboration, start here.

• Breeze
• ClickUp
• Trello
• Asana
• Notion
• Basecamp
• Jira
• Monday.com
• Teamwork
• Smartsheet
• Microsoft Planner

1. Breeze

• Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan
• Rating: 4.4/5 on Capterra

Breeze is built for teams that want Ora.pm-level simplicity with the missing pieces baked in. You get task boards, time tracking, budgets, and clear reports in one place. Workload and reports show how work is spread across projects. Client access is simple with per-project invites, so external people can see what matters without extra setup.

Why Breeze is the best alternative to Ora.pm:

• Built-in time tracking and budgets with rollup reports by project, person, and tag.
• Timeline and calendar views to plan schedules and spot conflicts across projects.
• Custom fields, statuses, and reusable templates to fit non-standard workflows.
• Simple client access with granular permissions and clean, shared links.
• Automation and sensible notifications without Power Automate or extra admin work.

What people think about Breeze:

"The free onboarding and training helped us get started quickly. Breeze feels like it was made for small teams intuitive, helpful and powerful. We especially love the answer reuse feature and the automated suggestions that save time and reduce errors"

Source: G2

2. ClickUp

• Pricing: Free for personal use; paid plans start at $7 per user per month
• Rating: 4.7/5 on Capterra

Ora has recommended migrating to ClickUp. ClickUp is a highly flexible project management tool with a broad set of features, including time tracking, docs, mind maps, and automation. It offers more customization than Ora.pm and is designed to replace multiple productivity tools with one platform, though it can feel overwhelming at first.

Why ClickUp is a good alternative to Ora.pm:

• Highly customizable with many project views and features.
• Built-in time tracking, docs, and goal tracking.
• Powerful automation and integrations.
• All-in-one workspace for teams of any size.

What people think about ClickUp:

"As a QA Engineer at Agami Tech, I like that ClickUp brings all of our QA Workflows into one place. The different views (List, Board and Gantt) help me manage test cases, bug tracking, and sprint tasks with ease. The custom statuses and automation reduce manual work, while comments and mentions make collaboration across the team smooth."

Source: G2

3. Trello

• Pricing: Free for basic use; paid plans start at $5 per user per month
• Rating: 4.5/5 on Capterra

Trello is a popular Kanban-based project management tool known for its simplicity and visual boards. It is easy to get started and is ideal for individuals or small teams who want a lightweight way to track tasks. Compared to Ora.pm, Trello offers more flexibility in how boards are set up, but advanced features like reporting and time tracking require Power-Ups (add-ons).

Why Trello is a good alternative to Ora.pm:

• Intuitive drag-and-drop Kanban boards for visual task management.
• Easy for new users and teams to adopt quickly.
• Customizable with Power-Ups for automation, reporting, and integrations.
• Flexible for personal, team, or client projects.

What people think about Trello:

"The best thing about Trello for me is having everything clear in one place, no matter where it comes from. Before, I was drowning in random reminders—emails, WhatsApp messages, sticky notes, you name it. My first week with Trello felt totally different: every new task just turned into a card, and the board became my map showing me where I stood. I didn't need manuals or YouTube tutorials—within 10 minutes I already had a flow up and running. On top of that, the AI saves tons of time. For example, I typed 'this should be done by Friday,' and it instantly created the card with that due date. Super handy."

Source: G2

4. Asana

• Pricing: Basic plan is free; Premium starts at $10.99 per user per month
• Rating: 4.5/5 on Capterra

Asana is a flexible project management platform with multiple views (list, board, timeline), automation, and deep integrations. It is more structured than Ora.pm and supports complex workflows, making it suitable for teams that need to organize work across multiple projects and departments.

Why Asana is a good alternative to Ora.pm:

• Multiple project views: Kanban, list, calendar, timeline.
• Powerful automation and workflow customization.
• Strong task dependencies and reporting.
• Integrates with a wide range of tools (Slack, Google Drive, etc.).

What people think about Asana:

"I have been using Asana for nearly 4 years in various roles. My teams use Asana daily to manage our projects. The ease of integrating the tool in our day to day work has been straightforward. I like how the tool can be useful and effortless no matter the role and environment. Installing Asana and getting set up was quite simple. Whenever I've had questions or concerns I could contact customer support for assistance. I also was able to do a quick search to find a solution."

Source: G2

5. Notion

• Pricing: Free for personal use; Team plans start at $8 per user per month
• Rating: 4.6/5 on Capterra

Notion is an all-in-one workspace that combines project management, documentation, and collaboration. It's more than just a project management tool - it's a flexible platform where teams can create custom workflows, databases, and knowledge bases. While it has a steeper learning curve than Ora.pm, it offers unparalleled flexibility for teams that want to build their own system.

Why Notion is a good alternative to Ora.pm:

• Highly customizable workspace with databases, boards, and docs.
• Built-in knowledge management and team collaboration.
• Flexible templates and workflow creation.
• All-in-one solution for projects, documentation, and team communication.

What people think about Notion:

"Extremely flexible — it allows me to create pages, databases, and templates for almost anything (notes, tasks, projects, personal goals). Clean and minimal interface makes it easy to stay focused while working. Great collaboration features — sharing pages and working in real-time with teammates is smooth. Powerful templates and community resources save a lot of time. Integration with other tools (Slack, Google Drive, etc.) makes workflows more efficient."

Source: G2

6. Basecamp

• Pricing: $15 per user per month or $299/month for unlimited users
• Rating: 4.3/5 on Capterra

Basecamp is a simple project management and team collaboration tool that focuses on communication, file sharing, and client access. It is less focused on granular project tracking than Ora.pm, but is great for agencies and teams that value simplicity and client collaboration.

Why Basecamp is a good alternative to Ora.pm:

• Simple, intuitive interface for fast onboarding.
• Centralizes communication, files, and tasks.
• Easy client and external collaboration.
• Flat pricing for large teams.

What people think about Basecamp:

"Basecamp keeps our team aligned and projects moving. Basecamp helps us centralize all of our project and workflow management in one place. Instead of juggling multiple tools and endless email chains, we can track tasks, deadlines, and conversations seamlessly. It keeps our team aligned, especially across multiple projects and stakeholders, and makes accountability clear."

Source: G2

7. Jira

• Pricing: Free for up to 10 users; Standard plan starts at $7.75 per user per month
• Rating: 4.4/5 on Capterra

Jira is a project management tool built for software and engineering teams, known for its powerful workflows, issue tracking, and agile boards. It is more complex than Ora.pm, but enables detailed tracking and automation for technical projects.

Why Jira is a good alternative to Ora.pm:

• Agile boards, sprints, and backlog management.
• Extensive workflow customization and automation.
• Integrations with development and collaboration tools.
• Advanced reporting and tracking for technical teams.

What people think about Jira:

"Comprehensive Issue Tracking: I like how Jira allows me to track tasks, bugs, and project progress all in one place. Agile Support: The Scrum and Kanban boards make it easy to manage sprints and visualize workflows. Customizability: I appreciate how flexible Jira is — you can customize workflows, dashboards, and issue types to fit your team's needs. Collaboration: It makes team collaboration seamless with comments, mentions, and notifications. Reporting and Analytics: The built-in reports and dashboards help me track progress and make informed decisions."

Source: G2

8. Monday.com

• Pricing: Starts at $8 per user per month (billed annually)
• Rating: 4.6/5 on Capterra

Monday.com is a flexible work operating system with customizable boards, automations, and integrations. It is more powerful than Ora.pm, supporting a wide range of workflows and reporting, but can get complex as workspaces grow.

Why Monday.com is a good alternative to Ora.pm:

• Highly customizable boards and workflows.
• Automations and integrations with dozens of apps.
• Portfolio and workload views for managers.
• Good for fast-growing teams and organizations.

What people think about Monday.com:

"I have been using Monday.com since 2022, and it has become an essential part of my daily work. It allows me to stay on top of every detail for each of our clients, which is critical for keeping projects organized and ensuring nothing gets overlooked. What I like most is how customizable it is. It also makes collaboration with colleagues much easier, improves transparency, and saves me time by centralizing information in one place. Monday.com has really helped our business run more smoothly."

Source: G2

9. Teamwork

• Pricing: Starts at $10 per user per month
• Rating: 4.4/5 on Capterra

Teamwork is a project management platform designed specifically for client work and agency teams. It offers comprehensive project management features including time tracking, invoicing, and client collaboration tools. While more feature-rich than Ora.pm, it's particularly well-suited for teams that need to manage client relationships alongside project delivery.

Why Teamwork is a good alternative to Ora.pm:

• Built-in time tracking and invoicing for client projects.
• Client portal for easy collaboration and project visibility.
• Resource management and workload planning.
• Comprehensive reporting for project profitability.

What people think about Teamwork:

"In my experience, Teamwork.com is a powerful project management tool that truly shines with its all-in-one approach to client work. I find it incredibly useful for consolidating time tracking, billing, and resource management into one platform, which helps me streamline my workflow. The platform's flexibility and customization features, from different project views to customizable templates, let me tailor it to my specific needs, making it an essential part of my process for improving collaboration and client transparency."

Source: G2

10. Smartsheet

• Pricing: Starts at $7 per user per month (billed annually)
• Rating: 4.5/5 on Capterra

Smartsheet combines the familiarity of spreadsheets with advanced project management features like Gantt charts, automation, and reporting. It is a good alternative for teams that want more control and customization than Ora.pm provides.

Why Smartsheet is a good alternative to Ora.pm:

• Spreadsheet-style interface with project management capabilities.
• Advanced reporting, automation, and dashboards.
• Supports resource management and time tracking.
• Highly customizable for different workflows.

What people think about Smartsheet:

"I like that we can use it in multiple locations track distribution of our devices, the ability to customize (to a certain extent) and user-friendly interface"

Source: G2

11. Microsoft Planner

• Pricing: Included with Microsoft 365 Business plans starting at $6 per user per month
• Rating: 4.2/5 on Capterra

Microsoft Planner is a simple, Kanban-based task management tool that integrates seamlessly with the Microsoft 365 ecosystem. It's more basic than Ora.pm but offers familiar Microsoft interface patterns and deep integration with Teams, Outlook, and other Microsoft tools. Ideal for organizations already invested in the Microsoft ecosystem.

Why Microsoft Planner is a good alternative to Ora.pm:

• Seamless integration with Microsoft 365 and Teams.
• Simple Kanban boards for visual task management.
• Built-in collaboration features and notifications.
• Familiar interface for Microsoft users.

What people think about Microsoft Planner:

"What I like best about Microsoft Planner, is that it is so quick and simple to use. You can easily assign a task to someone, write a comment about a task, change a due date, it is very simple and easy to use which is why I like it over other task managers"

Source: G2

Takeaway

While Ora.pm served many teams well, its shutdown means you need a reliable, long-term home for your work. The alternatives above cover a range from simple boards to advanced portfolios. If you want to keep a clean interface with time tracking, budgets, and reports built in, try Breeze first; if you need an all-in-one workspace with more knobs and settings, ClickUp or Monday.com can fit. Test a couple of options with a small project and pick the one your team adopts fastest.