Best Kanban tools in 2025

Managing tasks and projects can get chaotic fast - especially when you're juggling multiple priorities or working across teams. That's where a Kanban tool can help. By organizing your work into simple columns like "to do," "in progress," and "done," teams get a clear visual overview of what's happening and what needs attention. Whether you're managing a campaign, tracking tasks, or overseeing multiple projects, Kanban helps you stay focused and reduce friction.

If you're new to Kanban or want to improve how you use it, check out our guide on how to track projects with project boards. You'll learn simple, practical ways to get the most out of visual project management.

How to choose the right Kanban tool

Finding the perfect Kanban tool means looking for features that make visual workflow management simple and effective for your team. The best Kanban tools should feel intuitive while offering the flexibility to grow with your needs. Key features to consider include:

• Visual board layout: Look for clear, easy-to-understand boards with customizable columns that match your workflow.
• Task automation: Automate repetitive actions like moving cards between columns or sending notifications to save time.
• Integration options: Choose tools that connect with your existing apps like Slack, Google Drive, or email.
• Team collaboration: Enable easy communication through comments, file sharing, and task assignments.
• Progress tracking: Visual reports and analytics help you see how work flows through your process and identify improvements.
• Customization options: Flexible boards that can adapt to different project types and team workflows.

Best Kanban tools in 2025

Here are the top Kanban tools that help teams visualize their work, improve collaboration, and get things done more efficiently:

• Breeze
• Kanban Tool
• Taiga
• KanbanFlow
• MeisterTask
• Kanbanchi
• VivifyScrum
• Businessmap
• WeKan
• Trello

1. Breeze

• Pricing: Starts at $10 per user/month with all features included.
• Rating: 4.4/5 on Capterra

Breeze is a Kanban tool built to make your team's work flow smoothly and get things done without fuss. Think of it like a digital whiteboard with easy drag-and-drop columns you can name yourself - like 'to-do,' 'in progress,' and 'all done.' It brings all your task details together: you can create tasks, assign them, chat about them in comments, and share files, all in one place. Whether you're planning a big project or just managing daily work, Breeze helps keep everything organized and clear.

Why Breeze is the best Kanban tool:

• Easy to use: Simple layout that anyone can understand, even without technical skills.
• Visual project tracking: See what's happening at a glance with a clean, visual workflow.
• All-in-one task details: Keep files, notes, comments, and assignments in one place.
• Works for any team: From marketing and HR to finance and support, it fits how real teams work.
• Built-in calendar: Plan ahead and keep track of deadlines with a shared calendar view.
• Helpful reports: See what's working and where things get stuck so you can improve your workflow.

What people think about Breeze:

"I love the email notifications for comments on important tasks + email reminders on projects and tasks. The time tracking functionality is great. I can analyze my team's performance and identify opportunities for improvements to efficiency."

Source: Capterra

2. Kanban Tool

• Pricing: Paid plans start at $6 per user/month.
• Rating: 4.7/5 on G2, 38 reviews

Kanban tool is a visual project management solution designed to help teams enhance performance by visualizing workflow, tracking project progress, and improving business processes. This Kanban tool provides online Kanban boards with features like seamless time tracking and insightful analytics, making it suitable for various business processes where teams want to visualize work on a Kanban board.

Why Kanban Tool is a good choice for a Kanban tool:

• Real-time team collaboration: It facilitates real-time teamwork directly on the Kanban board, allowing shared tasks, information, and comments.
• Visual management with Kanban method: The tool helps visualize work, limit work-in-progress (WIP), and ensure a smooth flow of tasks.
• Insightful Kanban analytics: Users can identify bottlenecks and improve performance using cumulative flow diagrams and cycle time reports.
• AI-driven productivity: An AI assistant helps build Kanban boards and provides smart suggestions for tasks and checklist items.
• Mobile accessibility: Native mobile apps for iOS and Android allow access and collaboration from anywhere.
• Flexible hosting: Kanban Tool offers an on-site version for organizations requiring complete data control.

What people think about Kanban Tool:

"I have been using it for both my businesses for years. It really helps in efficiency and time management for me! And keeping track of my clients and the work I have to do for them! My husband was even able to create a way for our spreadsheets to connect to the Kanban tool so that it operates in unison!"

Source: G2

3. Taiga

• Pricing: Paid plan starts at €70/month with premium support.
• Rating: 4.4/5 on G2, 74 reviews

Taiga is an open-source project management tool designed for agile teams, offering a rich feature set with an intuitive user interface. It's a flexible Kanban tool that adapts to your team's workflow, whether you use Kanban, Scrum, or a mix of both. Taiga emphasizes ease of use and effective team collaboration.

Why Taiga is a good choice for a Kanban tool:

• Flexible Kanban boards: Offers intuitive and feature-complete Kanban boards with customization for workflows, including EPICS, sub-tasks, and swimlanes.
• WIP limits and filtering: Supports setting Work In Progress (WIP) limits and provides extensive filtering and search functions for better board management.
• Integrated issue tracking: Includes a complete issue and bug tracking system that can be integrated into your Kanban workflow.
• Open source and self-hosting: Provides the option for self-hosting, giving teams full control over their data and the ability to customize the installation.
• Dashboards and reporting: Features team performance dashboards, a project timeline for full audibility, and custom real-time reports.
• Switch between methodologies: Allows teams to easily switch between Kanban and Scrum methodologies or use them in conjunction.

What people think about Taiga:

"The best thing about Taiga is that it's open-sourced. This allows us to modify it to our needs. It's very easy to use and has been our go-to platform for Kanban Boards which we use on a daily basis!"

Source: G2

4. KanbanFlow

• Pricing: Premium version starts at $5 per user/month.
• Rating: 4.2/5 on G2, 31 reviews

KanbanFlow is a lean project management tool designed to boost personal or team productivity by visualizing work on a Kanban board. It simplifies communication and aims to improve workflow by helping teams focus on completing tasks rather than starting new ones. This Kanban tool also includes time tracking features like a pomodoro timer.

Why KanbanFlow is a good choice for a Kanban tool:

• Visual workflow: Provides an excellent overview of the current work situation with customizable Kanban boards.
• WIP limits: Encourages limiting work-in-progress to improve flow and focus on finishing tasks.
• Time tracking: Includes a pomodoro timer and stopwatch, or manual time logging, with a flexible time spent report.
• Real-time collaboration: Changes on the board are instantly visible to the team, with a mobile web app for access anywhere.
• Analytics and reporting: Features cumulative flow charts, burndown charts, throughput, and cycle/lead time charts to spot bottlenecks and track performance.
• Integrations: Offers a REST-based API, import/export to Excel, adding tasks by email, and calendar feeds.

What people think about KanbanFlow:

"The visual representation of tasks in order of their importance, color code for different tasks. Helpful in quick decision-making. You also get to know what the whole team is doing, how much time they are taking to do it."

Source: G2

5. MeisterTask

• Pricing: Pro plan starts at $13 per user/month.
• Rating: 4.5/5 on SourceForge (based on 45 reviews); 9.1/10 on FinancesOnline.

MeisterTask is a work management tool designed to help teams organize and manage tasks using Kanban-style boards. It aims to centralize projects, documentation, and teamwork in one platform, making daily work more straightforward and digitalized. This Kanban tool is built for teams to visualize workloads and clarify project status.

Why MeisterTask is a good choice for a Kanban tool:

• Kanban boards for visual overview: Use task management boards to get a centralized visual overview of all your team's tasks, moving them along as work progresses.
• Project and task management: Centralizes project tasks and discussions for efficient end-to-end project management.
• Automations: Automate recurring steps and tasks in your workflow for more efficiency (available on pro and higher plans).
• Integrations: Connects with tools like Slack, Google, Microsoft Teams, Zendesk, and GitHub.
• Collaboration features: Add team members and external collaborators, assign responsibilities, and track progress.
• Templates and MeisterNote: Offers project templates and includes MeisterNote for project documentation and knowledge base creation.

What people think about MeisterTask:

"Meistertask is a perfect solution for task and project management. I use it daily and it allows me to easily organize and manage my projects from anywhere anytime. The card system is very easy as it offers the ability to add dates and share with others."

Source: G2

6. Kanbanchi

• Pricing: Paid plans start at $5 per user/month.
• Rating: 4.6/5 on G2, 173 reviews

Kanbanchi is an all-in-one project and task management tool deeply integrated with Google Workspace, also supporting Microsoft accounts. It's designed to enhance team collaboration and project visibility through features like Kanban boards, Gantt charts, and time tracking. This Kanban tool helps teams visualize tasks and improve workflow directly within their existing digital ecosystem.

Why Kanbanchi is a good choice for a Kanban tool:

• Google Workspace integration: Seamlessly works with Gmail, Google Calendar, Google Drive, and Google Vault for a unified experience.
• Visual task management: Integrated Kanban boards help visualize tasks, improve prioritization, and enhance collaboration.
• Project planning with Gantt charts: Offers intuitive Gantt charts to visualize timelines and track key milestones.
• Time tracking and reporting: Includes a time tracker that integrates with Google Calendar and provides progress tracking and reporting features.
• Real-time collaboration: Designed for teams where cohesion and quick feedback are important, allowing real-time updates and shared information.
• Enterprise-level security: Trusted by many businesses and offers secure data storage within your Google Drive.

What people think about Kanbanchi:

"I like the Kanbanchi board because it provides project boards that make sharing and collaborating with colleagues across departments easier. It simplifies the process of keeping track of tasks."

Source: G2

7. VivifyScrum

• Pricing: Starter plan starts at $10 per team/month.
• Rating: 4.7/5 on G2, 95 reviews

VivifyScrum is a web-based agile project management software designed for both small teams and large organizations. It aims to be an all-in-one solution, allowing users to manage projects, collaborate, manage teams, and even send invoices from one place. A key feature is its offering of free agile tools, including unlimited kanban boards, making it an accessible Kanban tool.

Why VivifyScrum is a good choice for a Kanban tool:

• Free and unlimited kanban boards: Provides free access to unlimited kanban boards and items, which is a strong offering for teams starting with or heavily relying on the Kanban method.
• Customizable collaboration boards: Users can set up fully customizable Scrum boards or simple Kanban boards to streamline workflows and efficiently collaborate.
• All-in-one project management: Beyond Kanban, it covers various aspects of project management, including team management, time tracking, and invoicing.
• Designed for agile processes: Rooted in agile principles, it helps organize, manage, track, and deliver projects effectively.
• Team and workload management: Offers features to manage team member availability and track workload to optimize team output.
• Free scrum training: Includes access to VivifyScrum EDU for online Scrum training.

What people think about VivifyScrum:

"It has a visual design and flexible usage. For this reason, it has achieved a successful UX creation. It makes working with your customers easier and you can see what you're working on and comment on tasks and ideas."

Source: G2

8. Businessmap (formerly Kanbanize)

• Pricing: Standard plan starts at €198 per user/month.
• Rating: 4.8/5 on Capterra, 212 reviews

Businessmap, formerly known as Kanbanize, is an AI-powered strategy execution platform designed to help organizations connect goals to work across teams. It provides an all-in-one software solution for OKR and KPI management, project portfolio management, and workflow management. As a sophisticated Kanban tool, it offers flexible Kanban boards to visualize and manage work effectively, whether using Kanban, Scrum, or hybrid methods.

Why Businessmap is a good choice for a Kanban tool:

• Advanced Kanban boards: Allows users to keep track of tasks and get accurate status reports in real-time with highly customizable Kanban boards.
• Strategy and execution alignment: Connects strategic goals (OKRs/KPIs) directly to project portfolios and team workflows on Kanban boards.
• Workflow management: Supports various methodologies including Kanban, Scrum, and hybrid, allowing customization of workflows as needed.
• AI-powered tools: Features AI tools to transform work management, improve efficiency, and automate processes.
• Management dashboards and whiteboards: Offers dashboards to monitor objectives and risks, and whiteboards for process mapping and brainstorming.
• Integrations: Integrates with external systems to enhance the functionality of the Kanban software.

What people think about Businessmap:

"Its implementation is quite simple since it allows to visualize all the impediments that represent an obstacle in the fulfillment of the activities planned in a project, in addition to having the possibility of describing comments and observations that indicate the causes of the deviations, to make the corrections at an early stage."

Source: Capterra

9. WeKan

• Pricing: Free and open-source under MIT license.
• Rating: 4.2/5 on G2, 16 reviews

WeKan® is an open-source Kanban board tool designed for efficient task management with a strong emphasis on privacy and customization. Being self-hostable, it gives users full control over their data. This Kanban tool allows for the creation of multiple boards, lists (columns), and cards to visually track project progress.

Why WeKan is a good choice for a Kanban tool:

• Open-source and self-hosted: Provides complete data ownership and enhanced security as you can host it on your own servers.
• Visual task management: Utilizes traditional Kanban methodology with boards, lists (e.g., "To Do", "Doing", "Done"), and cards (with titles, descriptions, due dates, labels).
• Customization: Boards and lists can be customized (e.g., list colors, custom fields on cards) to fit various workflows.
• Security focus: The open-source nature allows code auditing for security. It also features access controls to limit board and card visibility and editing.
• Cost-effective: Free to use under the MIT license, making it an excellent option for individuals and teams looking for a no-cost Kanban tool.
• Import capabilities: WeKan is working on improving import functionalities, including from Trello.

What people think about WeKan:

"Ability to customize and build your own functionality. For our company and team we need our swimlanes, checklists, etc to be custom in every scenario."

Source: G2

10. Trello

• Pricing: Paid plans start at $5 per user/month.
• Rating: 4.8/5 on Capterra, 212 reviews

Trello is a widely recognized visual collaboration tool that excels as a simple and effective Kanban tool. Its core strength lies in its use of boards, lists, and cards to help teams organize and prioritize projects in a flexible, visual way. This approach makes Trello an intuitive Kanban tool for managing workflows and tracking task progress from start to finish.

Why Trello is a good choice as a Kanban tool:

• Classic Kanban board structure: Utilizes the fundamental Kanban principles of visual boards, lists representing workflow stages (e.g., "to do", "doing", "done"), and cards for individual tasks.
• Drag-and-drop simplicity: Moving tasks (cards) between different stages (lists) is straightforward, making it easy to update progress and manage flow with this Kanban tool.
• Customizable workflows: Teams can easily customize lists to match their specific processes, making it a versatile Kanban tool for various project types.
• Collaboration hub: Each card in this Kanban tool can hold comments, attachments, due dates, checklists, and member assignments, facilitating clear communication and teamwork.
• Power-ups for extended functionality: While simple at its core, Trello can be enhanced with "Power-Ups" to add features like calendars, reporting, and integrations, making it a more robust Kanban tool.
• Quick adoption: Its user-friendly interface ensures that teams can quickly adopt Trello as their go-to Kanban tool with minimal training.

If you're interested in tools similar to Trello then we have made a list of Trello alternatives.

What people think about Trello as a Kanban tool:

"Overall the software did what we needed, tracking our team and showing our schedule timeline for software releases. Really a great tool for small teams looking to grasp their jobs and find a management system."

Source: Capterra

Takeaway

The best Kanban tools do more than just move tasks from "to do" to "done". They bring structure, focus, and clarity to your entire workflow. Whether you're managing software development, marketing projects, or day-to-day operations, visual boards help your team stay aligned and avoid bottlenecks. Look for a tool that matches your style and scales with your needs - whether that's built-in time tracking, automations, or integrations with your favorite apps. Kanban isn't just a method but it's a smarter way to work.