Audit your tags in 10 minutes for clarity • Breeze

Audit your tag library in 10 minutes

Lucas February 6, 2026 3 min read

Tags are supposed to make decisions easier. But most teams end up with a tag soup: Urgent, High, ASAP, Soon, Important, Maybe, Nice to have. Nobody remembers which ones matter, so tags stop being useful.

This 10-minute tag cleanup keeps only the labels that change what you do next.

A good tag does one thing: it changes what you do next. If it does not change a decision, it is just decoration.

The 10-minute breakdown

3 mins: Pull the current tag list
4 mins: Run the decision test
3 mins: Delete, merge, and define

The 10-minute fix

1. Pull the current tag list (3 minutes)

Open your project and find the full list of tags in your settings. You are not tagging anything yet. You are just getting the inventory in front of you.

Fast shortcut: sort mentally into two piles - tags you actually filter by vs. tags you ignore.

2. Run the decision test (4 minutes)

For each tag, ask: if a task has this tag, does it change what happens next? If the answer is no, delete it or merge it into something clearer.

Examples of tags that usually fail the test: ASAP, Soon, Important, High, Low. They feel urgent, but they do not tell you what to do.

Examples of tags that pass: Blocked, Waiting on, Customer, Risk, Needs review. Each one triggers a specific action or a specific filter.

If you want a simple default set, keep five tags like these:

Blocked: cannot move without input or a decision
Waiting on: pending someone else
Needs review: ready for feedback or approval
Customer: tied to a specific customer or request
Risk: has a real downside if it slips

3. Delete, merge, and define (3 minutes)

Pick 3 to 5 tags to keep. Then delete the rest, merging close duplicates. If you keep both Urgent and High, you will debate which one to use forever. Pick one or neither.

Finally, write one sentence for each keeper tag in your team guidelines. In Breeze, the easiest place is the project description or a pinned note. If you want the tag system to stay flexible, use project customization to adjust tags as your workflow changes.