Best Todoist alternatives for team project management (2026)

Todoist is a popular tool for task lists and personal productivity. Todoist alternatives are project management tools that replace Todoist's task lists and personal productivity. Teams usually start looking for alternatives when they need simpler workflows, better pricing, or collaboration features that match the way they work.

The best Todoist alternatives include Breeze, TickTick, Microsoft To Do, Basecamp, Any.do, Remember The Milk, Trello, Things, nTask, MeisterTask, Asana, OmniFocus, and WorkFlowy. These tools offer similar task management and team collaboration features, but they vary in complexity, structure, and focus.

Contents

• Why teams look for Todoist alternatives
• What to look for in a Todoist replacement
• Best Todoist alternatives
• Comparison table
• Which alternative should you choose
• FAQ

Why teams look for Todoist alternatives

Teams often start looking for alternatives to Todoist when:

• the tool becomes too complex for daily updates
• pricing grows as teams add more people or projects
• project visibility becomes harder to maintain across work
• the interface slows down simple task management
• teams need simpler ownership, deadlines, and collaboration

Different teams prioritize different things, so the right replacement depends on workflow, team size, and how much structure the team actually needs.

What to look for in a Todoist replacement

When evaluating alternatives to Todoist, look for:

• simple task and project management
• clear ownership and deadlines
• collaboration features for teams
• reporting and project visibility
• pricing that scales with your team

Some tools prioritize flexibility and customization, while others focus on simplicity and clarity. The best fit depends on whether your team values control, speed, or ease of adoption most.

Best Todoist alternatives

The tools below cover a range of team project management needs, from simple task boards to more structured workflows, reporting, and planning.

• Breeze
• TickTick
• Microsoft To Do
• Basecamp
• Any.do
• Remember The Milk
• Trello
• Things
• nTask
• MeisterTask
• Asana
• OmniFocus
• WorkFlowy

Breeze

Best for: teams that want simple project management.

Breeze is a straightforward project management platform built around clear ownership, simple workflows, and fast team collaboration. If Todoist no longer fits the way your team works, Breeze gives you a cleaner way to manage tasks, deadlines, comments, time, and reporting in one place.

Key features

• Visual project boards that keep work easy to scan.
• Task ownership, deadlines, and comments in one view.
• Built-in time tracking and workload visibility.
• Reporting that helps teams stay on top of delivery.
• Simple setup that is easy for non-technical teams to adopt.

Best for: small teams, agencies, marketing teams, and organizations that want simple project management.

Pricing: Simple pricing at $10 per user per month, with all features included. You can save 10% with a yearly plan

Rating: 4.4/5 on Capterra

If you want a closer side-by-side view, compare Breeze with Breeze vs Basecamp, Breeze vs Trello, and Breeze vs Asana.

What users say about Breeze

Overall, it has helped us smoothen our sourcing functions. Multiple projects have been completed on time and were managed well using it.

Source: Capterra

TickTick

Best for: users who want personal productivity with reminders.

TickTick is a task management tool that offers a wider range of productivity features compared to Todoist. While Todoist focuses on streamlined task lists and reminders, TickTick adds features like habit tracking, a built-in Pomodoro timer, and multiple calendar views. This makes TickTick appealing to users who want an all-in-one tool that goes beyond basic task tracking.

Pricing: Free for basic use, with premium plans starting at $2.99 per month

Rating: 4.7/5 on Capterra

Pros

• Includes habit tracking and a Pomodoro timer, providing additional productivity features not available in Todoist.
• Offers multiple views, including list, calendar, and Kanban, allowing for greater flexibility in organizing tasks compared to Todoist's simpler list view.
• Built-in calendar integration provides a more visual approach to scheduling and tracking, which can benefit users managing complex schedules.
• Allows for location-based reminders, which enhances productivity on the go, a feature that Todoist offers only on higher-tier plans.

Cons

• Team reporting is lighter than project-first platforms.
• Larger delivery workflows can need more structure.

What users say about TickTick

It was amazing to have the full potential of this tool available, it has great features like the calendar view, integration with Google Calendar, you're able to add attachments, locations, etc. It's a really good product, the best part of it (I Think) is its Pomodoro timer, it's a great way to keep you focused on what's really important, and you will notice how productive you can be if you start using it.

Source: Capterra

Microsoft To Do

Best for: Microsoft users managing simple task lists.

Microsoft To Do is a task management app that provides a way to organize tasks, making it a fitting alternative for those who find Todoist's approach a bit more feature-rich than necessary. While Todoist offers a range of productivity features like reminders on premium tiers and project labels, Microsoft To Do focuses on simplicity and deep integration with Microsoft products. This makes it an appealing choice for users who already work within the Microsoft ecosystem.

Pricing: Free for all users

Rating: 4.6/5 on Capterra

Pros

• Integrates with Microsoft 365 and Outlook, allowing users to sync tasks seamlessly, which can be beneficial for those who primarily use Microsoft tools—an option Todoist lacks.
• Features a "My Day" planning tool that lets users set daily priorities, offering a simpler approach to daily planning compared to Todoist's more advanced project and label system.
• Provides task categories and customizable lists, giving users flexibility in task organization without Todoist's extra tiers and features.
• Free for all users, making it a cost-effective solution for those who want basic task management without needing Todoist's premium offerings.

Cons

• Team reporting is lighter than project-first platforms.
• Larger delivery workflows can need more structure.

What users say about Microsoft To Do

Overall, my experience with Microsoft To Do has been positive. The app's simplicity and ease of use make it a great tool for managing daily tasks and staying organized.

Source: Capterra

Basecamp

Best for: teams that prioritize communication and simplicity.

Basecamp provides a collaborative space that allows teams to work together. It simplifies communication and task management without requiring a complex setup. While Todoist focuses on individual task tracking and personal productivity, Basecamp is designed around team essentials: shared task lists, group messaging, and file organization.

Pricing: Flat rate of $299 per month for unlimited users, otherwise $15/user per month

Rating: 4.3/5 on Capterra

Pros

• Emphasizes core team collaboration tools like task lists and file sharing, creating a shared workspace compared to Todoist's individual-focused setup.
• Integrated messaging and file storage keep all project-related communication centralized, minimizing the need for additional apps.
• Flat-rate pricing is economical for larger teams, making it cost-effective compared to Todoist's per-user pricing structure.
• Easy setup allows teams to dive into projects quickly, making it ideal for groups looking for a functional and minimal team workspace.

Cons

• Reporting is lighter than more project-focused tools.
• Customization stays intentionally limited.

Teams considering Basecamp alternatives often also want a direct side-by-side view, and Breeze vs Basecamp covers that comparison.

What users say about Basecamp

It's a very helpful tool for staying connected with people outside of my organization that are overseeing and managing the same type of grant as me. It is truly helping to build/maintain a community of people that I don't know personally or work with directly / regularly but need to be in a network with. It helps me feel I'm not missing information I should be aware of and am up to date and in touch at the level I need to be in terms of professional accountability.

Source: Capterra

Any.do

Best for: people and small teams managing everyday tasks.

Any.do combines simple to-do lists, calendar syncing, and reminders, making it a great fit for users who value easy organization in one place. Todoist centers on task management with priority levels and project labels, where Any.do focuses on integrating calendar and task views for a more holistic planning experience.

Pricing: Free for basic use, with premium plans starting at $4 per user per

Rating: 4.4/5 on Capterra

Pros

• Integrates tasks with calendar views, letting users manage their schedule and to-do list side-by-side, which provides a more visual planning experience than Todoist's layout.
• Offers intuitive reminders and deadline alerts, helping users manage day-to-day tasks seamlessly without needing Todoist's advanced filters or priority levels.
• Minimalist design keeps task management simple and uncluttered, perfect for users who don't need Todoist's more feature-intensive approach.
• A tool for personal productivity or small team projects, ideal for those wanting lightweight functionality without Todoist's in-depth project tracking.

Cons

• Team reporting is lighter than project-first platforms.
• Larger delivery workflows can need more structure.

What users say about Any.do

Any.do is really helpful in planning and managing my daily task and the notification system will give notification both on my phone and my computer for any task that i had set previously. The add-ons and widget feature is really unique and different that any other To-Do software.

Source: Capterra

Remember The Milk

Best for: individuals who want simple personal task tracking.

Remember The Milk offers a clean, to-do list setup with reliable reminders, making it a fitting alternative to Todoist for users looking for simplicity. While Todoist includes features like priority levels and project labels, Remember The Milk focuses on ease of use, providing a clear solution for task tracking and everyday organization.

Pricing: Free for basic use, with premium plans starting at $39.99 per year

Rating: 4.4/5 on Capterra

Pros

• Provides essential to-do list and reminder features, offering a focused experience for users who prefer a simpler setup over Todoist's additional layers.
• Integrated reminders make it easy to stay on top of tasks without the need for complex options.
• Designed as a lightweight, accessible task management solution, for individuals or small teams who don't require Todoist's extra project management tools.
• Quick to set up and intuitive to use, appealing to those looking for a straightforward way to organize tasks without Todoist's more structured approach.

Cons

• Team reporting is lighter than project-first platforms.
• Larger delivery workflows can need more structure.

What users say about Remember The Milk

RTM has made me more organized, plus it's satisfying to set up a complex smart list that ends up working just like you want it to.

Source: Capterra

Trello

Best for: teams that prefer visual kanban boards.

Trello uses a visual, drag-and-drop board style that's good for teams or individuals who like seeing their tasks organized on cards. Unlike Todoist's list layout, Trello's boards make it easy to see and adjust tasks as needed.

Pricing: Check vendor for current pricing

Pros

• Trello's Kanban boards help teams see their tasks in a clear, visual way, which can feel more intuitive than Todoist's list view.
• Quick setup makes it ideal for anyone who wants to start right away without extra steps or complex settings.
• Flexible boards let teams arrange tasks in a way that suits their workflow, especially for smaller projects that need a bit of flexibility.
• Trello's simplicity and clear layout make it a good choice for teams looking for an easy to use tool.

Cons

• Advanced reporting often needs add-ons or integrations.
• Larger portfolios can outgrow simple boards.

Teams considering Trello alternatives often also want a direct side-by-side view, and Breeze vs Trello covers that comparison.

What users say about Trello

An easy and organized experience for managing my projects and tasks I was able to create boards containing lists and cards representing tasks provide me with customization and easy collaboration with colleagues using the simple user interface makes it easy for you to organize and follow up on work and I found the details of my project neat and clear

Source: Capterra

Things

Best for: Apple users who want polished personal task management.

Things is a dedicated task manager, offering Apple users a clean and intuitive layout. Built specifically for individual task organization, it focuses on helping users with their to-dos without complexity. Todoist, in contrast, is often suited for both personal and team tasks, while Things is good for those who want a straightforward, user-friendly tool designed for personal use.

Pricing: Check vendor for current pricing

Pros

• Clean, design that's suited for individual users who want a focused task list.
• Quick to set up, with no extra steps, making it ideal for those who want to start managing tasks immediately.
• Useful organization tools, like deadlines and tags, help users keep track without overwhelming features.
• Offers a smooth experience for individuals needing a simple tool for day-to-day task tracking.

Cons

• Team reporting is lighter than project-first platforms.
• Larger delivery workflows can need more structure.

What users say about Things

Overall I really enjoy using Things. It has simplified my workflow, and makes it easy and efficient to keep track of everything I have going on, without being cumbersome or overly involved and complicated to use. I have tried so many different todo list and task management systems over the years, with most being too simple and not powerful enough to do what I need them to, or overly complicated and bloated with features that I don't need, or workflows that are cumbersome. Things really hits the sweet spot for me with the features and power to keep me on task, without slowing me down or frustrating me.

Source: Capterra

nTask

Best for: teams that want affordable task tracking.

nTask provides an accessible project management solution with built-in tools for tasks, meetings, and risk tracking. It includes practical features right out of the box, unlike Todoist, which is focused on simple task lists and reminders. This approach makes nTask suitable for smaller teams looking for project-specific tools without the need for complex setups.

Pricing: Free, advanced features starting at $3 per user per month

Rating: 4.2/5 on Capterra

Pros

• Comes with features like meeting management, risk tracking, and issue tracking that extend beyond Todoist's task-focused approach.
• Budget-friendly pricing is especially appealing for small teams looking to manage projects effectively.
• Integrated risk management allows teams to stay on top of potential challenges, a level of functionality not found in Todoist.
• A simple interface enables quick onboarding, allowing teams to start managing projects with minimal effort compared to Todoist's focus on individual task tracking.

Cons

• Some workflows take setup before they feel polished.
• Pricing and feature complexity usually rise as teams grow.

Teams considering nTask alternatives often also want a direct side-by-side view, and nTask vs Asana covers that comparison.

What users say about nTask

The timesheet feature is quite easy to use, and ties back automatically to the projects and tasks. It saves time for us because we used to enter each item in excel manually.

Source: Capterra

MeisterTask

Best for: small teams that want clean kanban workflows.

MeisterTask focuses on simplicity and ease of use. Unlike Todoist, which is more list-driven, it provides a clear, visual layout for teams wanting intuitive task organization. This makes it a good choice for those looking for basic project management.

Pricing: Free for basic use, with premium plans starting at $13.50 per user per month

Rating: 4.7/5 on Capterra

Pros

• User-friendly, visual interface that simplifies task management, offering a more dynamic view than Todoist's list-focused design.
• Customizable workflows enable teams to organize projects without technical setup, making them accessible to users of all experience levels.
• Collaboration tools like file sharing, task assignments, and comments foster teamwork directly within the platform.
• Great for teams needing an intuitive yet capable tool, offering more structure than Todoist while staying easy to use.

Cons

• Advanced reporting is lighter than in larger PM suites.
• Bigger cross-team workflows can outgrow the simplicity.

For a direct side-by-side view, MeisterTask vs Trello is worth a look.

What users say about MeisterTask

With MeisterTask, we can manage and work on several projects at the same time, even if we are in separate places. Using this software has the added advantage of being simple, affordable, and widely accessible, all thanks to its cross-platform interoperability.

Source: Capterra

Asana

Best for: teams that need structured workflows.

Asana simplifies task tracking and workflow organization, presenting a different approach compared to Todoist's task management. It offers built-in automation and various project views, making it a decent choice for teams.

Pricing: Free for basic use, with premium features starting at $10.99 per user per month

Rating: 4.5/5 on Capterra

Pros

• Provides multiple task views, such as list and board formats, giving teams more visual options than Todoist's simpler setup.
• Built-in automation features minimize repetitive tasks, allowing for faster project tracking and task updates.
• Offers project templates and workflow options, enabling teams to get started quickly with minimal setup.
• Asana's clean design and easy navigation are perfect for teams wanting to concentrate on task progress without extensive configurations.

Cons

• Advanced features are locked behind higher plans.
• Simple teams can still find the interface busy.

Teams considering Asana alternatives often also want a direct side-by-side view, and Breeze vs Asana covers that comparison.

What users say about Asana

Asana is the productivity tool I use with my small workgroup at school and it has never let me down, the productivity and efficiency of my group increased exponentially with the implementation of Asana. It is a very well-thought-out tool that meets everything you need; it works fast and accurately, and the interface is intuitive. It is great software to improve your productivity, either in a group or personally.

Source: Capterra

OmniFocus

Best for: power users who want deep personal task control.

OmniFocus is a robust task management tool tailored for individual productivity. It provides a structured way to capture, organize, and prioritize tasks. Unlike Todoist, which is often used for both personal and team assignments, OmniFocus is focused on helping individuals manage their personal to-dos efficiently, without extra features that may not be needed for solo use.

Pricing: Starting at $9.99 per month, with a one-time purchase option available

Rating: 4.7/5 on Capterra

Pros

• Emphasizes personal productivity, offering a more focused, individualized experience than Todoist's team-friendly layout.
• Custom perspectives and contexts allow users to set up tasks according to their specific workflow, without the broader task-sharing features of Todoist.
• Built-in reminders and priority settings ensure users stay on top of their daily tasks, making it ideal for maintaining a clear, organized routine.
• Suited for those who prefer a dedicated personal task manager, avoiding the collaboration aspects that Todoist includes.

Cons

• Team reporting is lighter than project-first platforms.
• Larger delivery workflows can need more structure.

What users say about OmniFocus

Omnifocus has been great for me to stay up to date on all the projects that I am responsible for at our church and has been extremely helpful in allowing me to stay on task every day.

Source: Capterra

WorkFlowy

Best for: users who prefer outline-based planning.

Workflowy is a minimalist tool that uses an outline format for task management, making it a strong alternative for those who find Todoist's list-based approach limiting. Workflowy's simple design focuses on nested lists, allowing users to structure tasks hierarchically without distractions. It's useful for individuals who prefer organizing ideas and tasks in a free-form, outline-based format.

Pricing: Free for basic use, with premium plans starting at $4.99 per month

Rating: 4.7/5 on Capterra

Pros

• Provides a flexible, outline-style structure for task organization, allowing users to break down tasks into nested lists rather than Todoist's linear lists.
• Minimalist design keeps the interface uncluttered.
• Suitable for brainstorming and idea tracking, it enables a more dynamic layout where users can quickly expand, collapse, and rearrange items.
• Simple, distraction-free interface, making it appealing for those who want a straightforward, task manager without Todoist's additional project views.

Cons

• Reporting and structured ownership are light.
• Large teams usually need more workflow controls.

What users say about WorkFlowy

I use WorkFlowy for everything - task management, project notes, research - notes of all kinds actually. When I had the luxury of keeping a private calendar, that was in WorkFlowy too. I suspect I could do even more with WorkFlowy but I haven't felt the need. Every now and then, I am romanced into trying out one of the other notekeeping platforms but I always come back to WorkFlowy, it's so clean and focused, it can't be topped.

Source: Capterra

Todoist alternatives comparison

Which Todoist alternative should you choose?

• Choose Breeze if you want simple project management.
• Choose TickTick if users who want personal productivity with reminders.
• Choose Microsoft To Do if Microsoft users managing simple task lists.
• Choose Basecamp if teams that prioritize communication and simplicity.
• Choose Any.do if people and small teams managing everyday tasks.
• Choose Remember The Milk if you want simple personal task tracking.
• Choose Trello if teams that prefer visual kanban boards.
• Choose Things if Apple users who want polished personal task management.
• Choose nTask if you want affordable task tracking.
• Choose MeisterTask if small teams that want clean kanban workflows.
• Choose Asana if your team needs structured workflows.
• Choose OmniFocus if power users who want deep personal task control.
• Choose WorkFlowy if users who prefer outline-based planning.

FAQ

What is the best alternative to Todoist?

The best alternative depends on your team workflow. Tools like Breeze, TickTick, Microsoft To Do, and Basecamp provide similar project management features with different levels of complexity.

Why are teams switching from Todoist?

Teams usually look for alternatives when they want simpler project management, better pricing, clearer project visibility, or tools that fit their workflow better.

What tool is most similar to Todoist?

The closest match depends on what your team values most, but tools like Breeze and TickTick often cover similar task management and collaboration needs.

Conclusion

There is no single best alternative to Todoist for every team. Some teams need flexibility and customization, while others want a simpler tool with clearer day-to-day workflows.

If your team wants a straightforward project management platform focused on tasks, ownership, collaboration, and visibility, Breeze is a strong option to consider.