Best property project management software in 2025

Property managers need project management software that helps them handle maintenance requests, schedule vendors, run inspections, and share updates with tenants and owners. Instead of juggling phone calls, emails, and spreadsheets, these tools bring structure and visibility to property management operations. Whether you're managing a single property or a large portfolio, the right software keeps maintenance work organized and moving forward.

With effective property project management, you can collect requests via forms or email, triage and assign tasks, schedule vendors, and share read-only status updates with tenants and owners. These tools are especially valuable when you need to track maintenance work as projects, coordinate with multiple vendors, and keep stakeholders informed without overwhelming them with details.

Best property project management software in 2025

Here are the top property project management software solutions that help property managers handle maintenance requests, coordinate vendors, and communicate with tenants and owners efficiently:

• Breeze
• Buildium
• AppFolio
• Propertyware
• Rent Manager
• Yardi
• MRI Software
• Entrata
• RealPage
• TenantCloud

1. Breeze

• Pricing: Starts at $9 per user/month with all features included.
• Rating: 4.4/5 on Capterra

Breeze is simple yet powerful project management software that lets you manage property maintenance work and projects effectively. Instead of using specialized property management software, many property managers use Breeze to run maintenance work as projects, collect requests via forms or email, assign tasks, schedule vendors, and share read-only status updates with tenants and owners. There's no steep learning curve—just the essential tools you need to keep maintenance work organized and moving forward.

If you want to learn more about how Breeze supports property management workflows, visit our detailed overview.

Property project management key features:

• Maintenance request collection: Collect requests via forms or email and convert them into organized projects.
• Task triage and assignment: Triage requests, assign tasks to team members or vendors, and track progress.
• Vendor scheduling: Schedule vendors, track their work, and manage vendor relationships.
• Inspection management: Run inspections, track findings, and follow up on required work.
• Tenant and owner updates: Share read-only status updates with tenants and owners without overwhelming them.
• Document organization: Keep photos, invoices, and inspection reports with related maintenance projects.

Why Breeze is a great choice for property project management:

• Flexible project management: Use Breeze's project management features to organize property maintenance work your way.
• Project-based workflow: Treat maintenance work as projects with clear stages, owners, and timelines.
• Request management: Collect and organize maintenance requests without email chaos.
• Vendor coordination: Schedule and track vendor work in one organized place.

What people think about Breeze:

"I love the email notifications for comments on important tasks + email reminders on projects and tasks. The time tracking functionality is great. I can analyze my team's performance and identify opportunities for improvements to efficiency."

Source: Capterra

2. Buildium

• Pricing: Starts at $52/month
• Rating: 4.4/5 on G2

Buildium is a property management software that offers features like tenant screening, lease tracking, and maintenance management, helping property managers streamline their operations. It's designed for property managers who need comprehensive property management tools beyond just maintenance tracking.

Why Buildium is a good choice for property project management:

• Maintenance management: Track maintenance requests, work orders, and vendor management.
• Tenant communication: Communicate with tenants through the platform and track conversations.
• Lease management: Track leases, renewals, and lease-related documents.
• Financial management: Handle rent collection, accounting, and financial reporting.
• Tenant screening: Screen prospective tenants with integrated background checks.
• Owner portal: Provide owners with access to property information and financial reports.

What people think about Buildium:

"5-Star Review for Buildium. Buildium has completely transformed the way we manage our properties. The platform is incredibly efficient, and the maintenance tracking and tenant communication features work well."

Source: G2

3. AppFolio

• Pricing: Custom pricing based on number of units
• Rating: 4.3/5 on G2

AppFolio provides a comprehensive solution for property managers, including accounting, marketing, and maintenance tracking, all accessible via a mobile-friendly platform. It's designed for property managers who want an all-in-one solution for property management operations.

Why AppFolio is a good choice for property project management:

• Maintenance requests: Online maintenance request system with photo uploads and status tracking.
• Vendor management: Manage vendor relationships, track work, and process payments.
• Mobile app: Access property management tools from mobile devices on the go.
• Accounting and financials: Integrated accounting, rent collection, and financial reporting.
• Tenant portal: Self-service portal for tenants to submit requests and make payments.
• Marketing tools: List properties, manage leads, and track marketing campaigns.

What people think about AppFolio:

"AppFolio's mobile app is excellent for managing properties on the go. The maintenance request system works well, and tenants appreciate the self-service portal."

Source: G2

4. Propertyware

• Pricing: Starts at $1 per unit/month
• Rating: 4.2/5 on G2

Propertyware offers customizable property management solutions, focusing on single-family properties. Features include tenant and lease tracking, maintenance management, and accounting, making it ideal for property managers specializing in single-family rentals.

Why Propertyware is a good choice for property project management:

• Maintenance tracking: Track maintenance requests, work orders, and vendor management.
• Tenant management: Manage tenant information, leases, and communication.
• Accounting features: Handle rent collection, accounting, and financial reporting.
• Online payments: Accept online rent payments from tenants.
• Owner reporting: Generate reports for property owners on property performance.
• Customizable workflows: Adapt the platform to match your property management processes.

What people think about Propertyware:

"In propertyware specifically, the mail merge form builders are intuitive, custom fields are flexible, and features like e-signatures are built in."

Source: Reddit

5. Rent Manager

• Pricing: Custom pricing
• Rating: 4.3/5 on G2

Rent Manager is a versatile property management software that includes accounting, maintenance, and marketing tools, designed to streamline operations for property managers. It's suitable for property managers managing properties of all sizes, from small portfolios to large operations.

Why Rent Manager is a good choice for property project management:

• Work order management: Track maintenance requests and work orders with detailed status updates.
• Vendor management: Manage vendor relationships, track work, and process payments.
• Accounting tools: Comprehensive accounting features for rent collection and financial management.
• Tenant communication: Communicate with tenants and track all interactions.
• Marketing tools: List properties, manage leads, and track marketing effectiveness.
• Reporting and analytics: Generate reports on property performance and maintenance costs.

What people think about Rent Manager:

"Rent Manager was a fortunate discovery. The thoroughness of the product is amazing. After 3 years of use, it's comprehensive and handles all aspects of property management. The work order management and accounting features are particularly strong."

Source: G2

6. Yardi

• Pricing: Custom pricing
• Rating: 4.1/5 on G2

Yardi is an enterprise property management platform designed for large property management companies and real estate portfolios. It offers comprehensive property management, accounting, and maintenance tracking capabilities for complex operations.

Why Yardi is a good choice for property project management:

• Enterprise features: Comprehensive property management tools for large portfolios.
• Maintenance management: Advanced maintenance tracking and work order management.
• Accounting and financials: Robust accounting and financial management capabilities.
• Portfolio management: Manage large portfolios with centralized control and reporting.
• Integration capabilities: Integrate with other business systems and tools.
• Reporting and analytics: Advanced reporting and analytics for portfolio performance.

What people think about Yardi:

"Yardi has everything we need in one place. We use Yardi every day, and it really helps keep things organized and running smoothly. It's powerful and comprehensive for large property management operations, handling complex portfolios well."

Source: G2

7. MRI Software

• Pricing: Custom pricing
• Rating: 4.0/5 on G2

MRI Software is a comprehensive property management platform designed for commercial and residential property management. It offers tools for property management, accounting, maintenance, and tenant management for large-scale operations.

Why MRI Software is a good choice for property project management:

• Comprehensive platform: Full suite of property management tools for commercial and residential properties.
• Maintenance management: Track maintenance requests, work orders, and vendor management.
• Financial management: Advanced accounting and financial reporting capabilities.
• Tenant management: Manage tenant relationships, leases, and communication.
• Portfolio analytics: Advanced analytics and reporting for portfolio performance.
• Enterprise scalability: Designed to scale with large property management operations.

What people think about MRI Software:

"Here is what is super awesome about MRI: They have the most robust customization tools. You can build whole pages with custom functionality into MRI. I was at MRI Ascend a few years ago taking a class on the new platform. It is super impressive."

Source: Reddit

8. Entrata

• Pricing: Custom pricing
• Rating: 4.2/5 on G2

Entrata is a property management platform designed for multifamily properties, offering tools for leasing, maintenance, accounting, and resident services. It's built to help property managers streamline operations and improve resident satisfaction.

Why Entrata is a good choice for property project management:

• Maintenance management: Track maintenance requests, work orders, and vendor coordination.
• Resident portal: Self-service portal for residents to submit requests and make payments.
• Leasing tools: Manage the leasing process from lead to lease signing.
• Accounting and financials: Integrated accounting and financial management.
• Mobile access: Access property management tools from mobile devices.
• Resident communication: Communicate with residents through the platform.

What people think about Entrata:

"Easy to understand program. I've been using this system and it works well for multifamily properties. The resident portal is user-friendly, and the maintenance tracking features help us stay organized."

Source: G2

9. RealPage

• Pricing: Custom pricing
• Rating: 4.0/5 on G2

RealPage provides property management solutions with features like accounting, leasing, and maintenance management, suitable for property managers managing multiple properties. It's designed for property management companies that need comprehensive tools for portfolio management.

Why RealPage is a good choice for property project management:

• Maintenance tracking: Track maintenance requests, work orders, and vendor management.
• Leasing management: Manage the leasing process and track lease-related tasks.
• Accounting features: Comprehensive accounting and financial management tools.
• Portfolio management: Manage multiple properties with centralized control.
• Reporting and analytics: Generate reports on property and portfolio performance.
• Integration capabilities: Connect with other business systems and tools.

What people think about RealPage:

"RealPage is good, No doubt here. But Appfolio is much user friendly and top on the hill. It will be hard for your team to migrate at first but it will be much easier when they get there."

Source: Reddit

10. TenantCloud

• Pricing: Free plan available, paid plans start at $15/month
• Rating: 4.3/5 on G2

TenantCloud is a cloud-based property management platform designed for landlords and property managers. It offers a comprehensive suite of tools for managing properties, tenants, maintenance requests, and financial operations, with a free plan available for smaller portfolios.

Why TenantCloud is a good choice for property project management:

• Property and tenant management: Comprehensive tools for managing property details, tenant information, and lease agreements.
• Maintenance request tracking: Streamlined maintenance request system with messaging and vendor coordination.
• Messaging platform: Built-in communication tools for tenant and vendor messaging.
• Online rent collection: Accept rent payments online with automated reminders and tracking.
• Tenant screening: Integrated background checks and application management.
• Free plan available: Free tier for landlords managing a smaller number of units.

What people think about TenantCloud:

"TenantCloud shines at overall property and tenant management. Maintenance requests, property details, messaging platform, etc."

Source: Reddit

Takeaway

The best property project management software goes beyond basic maintenance tracking. It helps you collect maintenance requests, coordinate vendors, run inspections, and share updates with tenants and owners in an organized way. Whether you're managing a single property or a large portfolio, property project management tools bring structure to maintenance work, improve vendor coordination, and keep stakeholders informed. Look for software that fits your portfolio size, integrates with your existing tools, and provides the right balance of features for your specific needs. With the right property project management tool, you can keep maintenance work organized, vendors coordinated, and tenants and owners informed—all while staying focused on property operations.