Zenkit vs Todoist

Disclosure: Breeze publishes this comparison and is one of the tools discussed here. Breeze is priced and built for teams, so if you are shopping for yourself alone it is the wrong tool and this page says so.

Review process: Prices, plan limits and quotas were read from the vendors' own pricing pages in late July 2026, and the hosting claim from Zenkit's published GDPR statement. Both vendors had changed their packaging since the last time we checked, which is why some of the numbers below differ from what older comparisons report. Ratings come from Capterra at the same time.

Short answer: Todoist is the better tool for capturing and completing individual work, and it is still free for one person. Zenkit is the better tool once several people need to see the same records as a board, a calendar and a table. The two facts that decide it: a Todoist personal project holds five people on every plan, and Zenkit no longer has a free tier at all.

Both of these get described as "simple task tools", which hides the actual difference. Todoist optimises the two seconds between having a thought and knowing it is safely stored. Zenkit optimises what a group can see once the work is written down. Those are different problems, and most people arrive at this comparison because they solved the first one years ago and have just been handed the second.

Zenkit vs Todoist at a glance

Zenkit and Todoist compared on the points that decide this pair

Feature	Zenkit	Todoist
Best for	Small teams needing several views	Individuals and shared lists
Free plan	None — 14-day trial	Yes, permanently free
Entry price	EUR 8/seat/month	$5/user/month billed yearly
People per project	Whole organisation	5 personal, 250 team
Views	Kanban, table, calendar, Gantt, mind map	List, board, calendar
Data hosting	Servers in Germany	No published EU-only option
Rating	4.6/5 on Capterra (235 reviews)	4.6/5 on Capterra (2,653 reviews)

Quick verdict: Zenkit vs Todoist

Choose Zenkit if:

• The same records need to be a board for standup, a calendar for planning and a table for reporting
• More than a handful of people work on the same thing and everyone needs to see status
• Your procurement asks where the data lives, and "Germany" is the answer that ends the conversation

Choose Todoist if:

• The main job is capture — typing "every second Tuesday at 9am" and trusting it will appear
• You want something genuinely free that stays useful for one person indefinitely
• Mobile and offline matter more than shared visibility

Choose Breeze if:

• The work is client or project work with deadlines someone is accountable for
• You need hours tracked against tasks, which neither of these does natively
• You want timelines and reporting without moving up to a heavier project platform

Where Todoist stops being a team tool

Todoist's ceiling is easy to miss because it is not a paywall in the usual sense — the tool keeps working, it just stops scaling in a specific direction. Three limits do most of the damage, and they are worth knowing before you commit a team to it.

Five people per personal project, on every plan. Not five on the free plan and more later — five on Beginner, five on Pro and five on Business. Collaboration beyond that requires Business, where team projects hold 250 people each and live in a shared workspace. So the upgrade you eventually make is not about features, it is about being allowed a sixth collaborator.

Free means five projects. The Beginner plan allows five personal projects, three filter views and one week of activity history. That is generous for a personal system and tight the moment work has categories. Reviewers say exactly this — the project limit is what pushes people to upgrade early, before they have decided the tool is right.

No Gantt, no time tracking, no roles below Business. There is a board and a calendar, but no timeline view and nothing that records how long a task took. Team roles and permissions only appear on Business.

Zenkit has no equivalent to the first limit — its plans are organisation-based and everyone in the organisation can be given access to a collection. Its constraints are quotas instead: 20,000 items on Plus, 100,000 on Team, 150,000 on Business, with Plus also capped at ten users. Those are ceilings you hit through volume rather than through adding a person, which is a much later problem for most teams.

Key differences between Zenkit and Todoist

The structural difference is what a "project" means. In Todoist it is a list that people subscribe to, so the unit of work is your own next action. In Zenkit it is a collection of records that can be rendered as a Kanban board, table, calendar, Gantt chart or mind map, so the unit of work is the shared item and the view is a preference.

The commercial difference is that Zenkit has moved upmarket. There is no free plan any more — Plus, Team, Business and Enterprise, with a 14-day trial, and if you do not subscribe when it ends, access can drop to data export only before the data is eventually removed. Todoist has kept a free tier that a single person can live on for years.

Is Zenkit better than Todoist?

Zenkit is better than Todoist when several people depend on the same work and need to look at it differently — a board in the morning, a calendar for the month, a table when someone asks for numbers.

Todoist is better than Zenkit at the thing it is best in the world at: getting work out of your head and into a trusted system in a couple of seconds, on any device, with recurring rules that hold up.

If neither is quite right, Zenkit alternatives covers the multi-view tools in the same bracket and Todoist alternatives runs through the task managers people move to and from.

If the data side is what interests you rather than the task side, Zenkit vs Airtable is the natural follow-up — same flexible-records idea, a much bigger difference in relational depth.

What is Zenkit?

• Pricing: no free plan; Plus EUR 8, Team EUR 12, Business EUR 21 per seat per month, excluding VAT
• Rating: 4.6/5 on Capterra from 235 reviews

Zenkit is a German product from Axonic, built around collections of records that you view however suits the moment. The same items appear as a Kanban board, a table, a calendar, a Gantt chart or a mind map without duplicating anything, which is the capability Todoist has no answer to.

Two practical things to know. The first is packaging: Zenkit is a suite rather than one app — Base, To Do, Projects, Hypernotes and more — and buyers regularly land on the wrong product page. Zenkit To Do is also the closest surviving relative of Wunderlist, which is why it keeps appearing in searches for a replacement. The second is where it runs: Zenkit states that its servers are located in Germany, putting it under the GDPR, the European data protection directives and German federal law. For a European buyer with a residency requirement, that single fact often ends the comparison.

What users say about Zenkit

"The multiple views allows us to craft specific solutions related to our projects. Mindmaps for meetings and brainstorms. Lists for task management."

Source: Capterra

What is Todoist?

• Pricing: free Beginner plan; Pro $5 and Business $8 per user per month billed yearly
• Rating: 4.6/5 on Capterra from 2,653 reviews

Todoist is a task manager whose whole design serves capture speed. You type a sentence — "move the car 9pm every day but Sunday" — and it becomes a scheduled, recurring task without touching a menu. Against Zenkit's structured collections, that is the trade: Todoist assumes the fastest way to organise something is to type it in plain language and sort it out later.

It is worth correcting a claim that older comparisons still repeat: Todoist is not the AI-free option here. The current plans include Ramble for talking through work, plus Task Assist, Filter Assist and Email Assist, with unlimited Ramble sessions on Pro and Business. Todoist also holds SOC2 Type II certification, which matters if a security review is part of your buying process — but it does not publish an EU-only hosting option the way Zenkit does.

What users say about Todoist

"Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them."

Source: Capterra

Zenkit vs Todoist features

Both do tasks, due dates, labels, comments and reminders. The rows below are where they part company.

Where Zenkit and Todoist diverge on capability

Area	Zenkit	Todoist
Views over the same data	Kanban, table, calendar, Gantt, mind map	List, board, calendar
Gantt and timeline	Team plan and above	Not available
Natural-language capture	Standard forms	Core strength
Collaborator ceiling	Whole organisation	5 personal, 250 team
Roles and permissions	Team plan and above	Business plan only
Automation	300 runs/seat on Plus, 3,000 above	Recurring rules, integrations
AI features	Not a headline feature	Ramble and Assist tools
Data residency	Germany	Not published as EU-only

The automation row deserves a second look, because Zenkit meters it per seat: 300 runs a month per seat on Plus against 3,000 on Team and Business. A busy workflow can exhaust the Plus allowance without the team growing at all, which makes the jump from Plus to Team a usage decision rather than a headcount one.

Zenkit vs Todoist pricing

These are priced in different currencies and with different tax treatment, so compare the shape rather than the digits: Zenkit lists in euros excluding VAT, Todoist in dollars with local tax added on Business.

Published pricing, checked in late July 2026

Plan detail	Zenkit	Todoist
Free	None — 14-day trial	Beginner, 5 projects
Entry paid plan	Plus, EUR 8/seat/mo, max 10 users	Pro, $5/user/mo yearly
Team plan	Team, EUR 12/seat/mo	Business, $8/user/mo yearly
Top published plan	Business, EUR 21/seat/mo	Business is the top plan
Record ceiling	20,000 to 150,000 items	300 personal, 500 team projects
Who is billed	Every organisation member	Every workspace member

Two details that change the arithmetic. Zenkit bills per organisation and counts every member, including administrators and owners — there is no free observer seat. And Zenkit's Plus plan is capped at ten users, so a growing team moves to Team for the headcount rather than the features.

For a five-person team the two land close together: Todoist Business is about $480 a year, Zenkit Plus about EUR 480. At that point price is not the deciding factor and the views are.

Zenkit vs Todoist ease of use

Todoist is the easier tool to start and the easier one to keep using alone. Nothing needs configuring, the mobile app is genuinely good, and capture works the same everywhere.

Zenkit asks more of you up front, and reviewers are candid about it — one describes the fine-grained customisability as daunting for new users, who worried about breaking something. Another calls the interface complex. The payoff is that once a collection is set up, switching between board, calendar and table costs nothing.

The fair summary is that Todoist is easier for a person and Zenkit is easier for a group, because the work required to make Zenkit useful is done once by one person rather than repeatedly by everyone.

Zenkit pros and cons

Zenkit pros

• One dataset viewed as Kanban, table, calendar, Gantt or mind map, where Todoist offers list, board and calendar
• No five-person ceiling — access is organisation-wide rather than per project
• Servers in Germany, an option Todoist does not publish
• Gantt charts and custom fields available, both absent from Todoist entirely
• Zenkit To Do is the nearest thing left to Wunderlist for anyone still looking

Zenkit cons

• No free plan at all, where Todoist's free tier is genuinely usable long-term
• Plus is capped at ten users and omits Gantt, custom fields, roles and email-to-project
• Automation is metered per seat, so heavy workflows force an upgrade
• The suite of separate products confuses buyers before they reach the right one
• Setup is daunting for new users, per repeated reviewer comments

Todoist pros and cons

Todoist pros

• Natural-language capture that Zenkit's structured forms cannot match for speed
• A free plan that stays useful indefinitely, where Zenkit gives you 14 days
• Recurring rules that handle awkward schedules reliably
• Strong mobile apps and widgets, with sync people trust
• Ramble and the Assist tools, plus SOC2 Type II certification

Todoist cons

• Five collaborators per personal project on every plan, including Business
• No Gantt or timeline view, and no built-in time tracking, both of which Zenkit or Breeze provide
• Free plan allows five projects, which pushes an upgrade before you have decided
• Roles and permissions require the Business plan
• No published EU-only hosting, which rules it out of some European procurement

When Zenkit is the better choice

A twelve-person agency where account managers want a calendar, the studio wants a board and the founder wants a table they can filter. One Zenkit collection serves all three, and nobody has to re-enter anything.

It is also the better choice whenever data residency is a procurement question rather than a preference. Germany-hosted is a short answer to a long form, and Todoist has nothing equivalent to offer.

When Todoist is the better choice

One person running their whole life through a single inbox. Todoist is free at that size, faster to capture into than anything Zenkit offers, and the recurring-task handling is the reason people stay for a decade.

It is also right for a small group whose shared work is genuinely a list — a founder and two contractors, a household, a team tracking follow-ups. Under five collaborators, the ceiling never arrives.

Breeze as an alternative

Breeze is a team tool, so if you are choosing for yourself alone, Todoist is the better buy and this section is not for you. Breeze also has no mind maps, no relational records and nothing that competes with natural-language capture.

Where it fits is the case both of these leave open: work that has a client, a deadline and hours attached to it. Neither Zenkit nor Todoist tracks time against tasks natively, and for agencies and consultancies that is not a nice-to-have — it is how the invoice gets written. Breeze puts boards, timelines and time tracking in one place, with outside collaborators invited at limited access.

If a board is the format you have decided on, how Breeze compares with Trello is the closest like-for-like read, since it covers what changes once boards need deadlines, hours and reporting attached.

What users say about Breeze

"I like the customizability of Breeze and the utilities within a project or task to document and assign."

Source: Capterra

Which tool should you choose?

The decision in one line each

Choose Zenkit	Choose Todoist	Choose Breeze
Several views over one dataset	Speed of capture matters most	Client work with deadlines
More than five collaborators	One person, or a very small group	Hours billed against tasks
EU hosting is required	You want something free	Timelines and reporting needed

The mistake worth avoiding is treating this as a straight upgrade path — outgrow Todoist, move to Zenkit. Plenty of people who move end up keeping Todoist anyway, because personal capture and shared visibility are separate jobs and the tool that is best at one is rarely best at the other. If that is where you land, it is a reasonable outcome rather than a failure to decide.

The second thing to weigh is what each choice costs you later. Todoist's data is simple and portable, so leaving is cheap. Zenkit becomes the shape of your process — collections, fields, views that people rely on — and that is expensive to unwind, which is an argument for being deliberate about the setup rather than for avoiding it.

FAQ

Can Todoist be used for team project management?

Up to a point. A Todoist personal project takes five people on every plan, including Business, so genuine team work needs the Business plan's shared workspace and team projects, which hold 250 people each. Todoist also has no Gantt view and no built-in time tracking, so it suits shared lists better than projects with dependencies and deadlines to defend.

Does Zenkit still have a free plan?

No. Zenkit's pricing page now lists Plus, Team, Business and Enterprise with a 14-day free trial rather than a free tier. If no subscription is activated when the trial ends, access can be restricted to data export, and after a grace period the data may be deleted. Todoist, by contrast, still has a permanently free Beginner plan.

Where is Zenkit data hosted, and does that matter for GDPR?

Zenkit states that its servers are located in Germany, which puts it under the GDPR, the European data protection directives and German federal data protection law. For European buyers with a residency requirement in procurement, that is often the deciding difference between these two, since Todoist does not offer EU-only hosting as a published option.

Which is better for a team of five, Zenkit or Todoist?

Five people is exactly the size where it flips. Todoist Business runs about $480 a year for five and gives you fast capture, recurring rules and a shared workspace. Zenkit Plus is EUR 8 per seat per month, roughly EUR 480 a year for five, and adds Kanban, Gantt, calendar and table views over the same records. Choose Todoist if the work is lists, Zenkit if you need to see it as a board or a timeline.