Teams |
Event project management

Event project management

Plan conferences, webinars, and customer events with clear workflows, timelines, and vendor coordination in one simple tool.

Teams of all sizes use Breeze to manage their projects and get work done.

Everything you need for event project management

Event workflows and templates

Turn every event into a clear project

Events follow familiar phases — discovery, planning, promotion, logistics, event day, and follow-up. Breeze keeps those phases visible on one board. Use simple lists or tags for each phase so everyone sees where work sits and what comes next, following the same principles of effective event project management. Turn successful events into reusable templates instead of starting from scratch each time.

Coordinate teams, vendors, and logistics

Keep everyone aligned without constant meetings

Map your event into domains like marketing, registration, venue, AV, catering, speakers, and sponsors. Give each domain a clear owner and dedicated cards or swimlanes. Attach contracts, run sheets, floor plans, and menus to tasks so updates live in one place instead of scattered across email and chats. The same patterns apply to broader event coordination without endless meetings.

Timelines and milestones that stay up to date

See your event schedule at a glance

Turn your event phases into a visual timeline with milestones for venue confirmation, promotion launch, content lock, and event day. As cards move across the board, your calendar and timeline views reflect real progress, just like in a well-structured event timeline. Risk tags and filters surface late items before they become last minute crises.

On-site execution and follow-up

Bring your event plan with you

Use mobile-friendly checklists for registration, room setup, AV checks, and run-of-show on event day. Afterward, track follow-up emails, feedback collection, and debrief notes in the same project. A reusable event project plan keeps those steps consistent from one event to the next. Turn what you learn into a stronger template for your next event.

How Breeze supports event project management

Keep event plans in one place with clear phases, timelines, and ownership. Fewer last minute surprises and easier coordination for internal teams, vendors, and clients.

	Breeze	Others
Central event project board			Spreadsheets and chats scatter information
Vendor coordination in one place			Contracts and dates buried in email threads
Visual event timelines and milestones			Static schedules drift away from reality
Shareable views for clients and stakeholders			Updates happen in long status meetings
Simple interface for occasional collaborators			Complex tools vendors and clients avoid

Why event teams choose Breeze

Event planners use Breeze to coordinate timelines, vendors, and logistics without chaos.

4.2/5 on G2

4.5/5 on Capterra

4.5/5 on Getapp

A special shout out to @BreezeTeam for having not only a great #projectmanagement tool, but for also having exceptional customer service!! Thanks!!

Kim Atkinson, Foundery

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Common questions

Do I need formal project management training to use Breeze for events?

No. If you can manage a checklist and a calendar, you can manage an event board in Breeze. The goal is not to adopt complex methodologies, but to make your existing event process more visible and reliable.

How far in advance should we create an event project plan?

Create your event project plan as soon as the event is realistic. Larger conferences often plan six to twelve months ahead, while smaller customer events or webinars may need four to eight weeks. The earlier you set up your Breeze board, the more time you have to surface dependencies and risks.

Can we manage multiple events at once?

Yes. You can create separate projects for each event or manage several events in one workspace with tags and filters. Timelines, boards, and workload views help you see overlapping deadlines across events.

How do we coordinate vendors and internal teams?

Give each vendor and internal area clear cards or swimlanes. Attach contracts, key dates, and on-site details to those cards. Use comments and mentions to keep discussions tied to the work instead of spread across email and chat.

Can we reuse event project plans as templates?

Yes. Once you run a successful event in Breeze, you can duplicate that project as a template. Refine phases, checklists, and timelines after each event so future events start from a proven structure.

Is setup quick?

Yes. Start from an event template, add your phases and key milestones, invite your team, and begin in minutes. Breeze is designed for clear, visual project management rather than heavy enterprise configuration.