Toggl project management made easy with Breeze

Keeping track of your team's work and time shouldn't feel like a chore. But for many teams, juggling multiple tools just to understand what was done, by whom, and how long it took ends up being more work than the work itself. You might use one app for managing tasks and another for tracking time, only to find that the two don't really talk to each other - and the big picture stays fuzzy.

This is where the Breeze and Toggl Track integration comes in. By combining clear project organization with effortless time tracking, you can manage projects and track time all in one place. No more guessing where your team's time went or digging through spreadsheets to pull together reports. Everything stays connected and visible as you work.

Whether you're managing client deliverables, internal operations, or billable hours, this integration helps you stay focused, informed, and in control. Let's walk through how it works and how your team can start using Breeze and Toggl together today.

1. Common problems with tracking time alone

Many teams start with just time tracking because it seems like the obvious first step. You want to know where your hours are going, especially if you're billing clients or trying to understand how long different types of work actually take. So you set up a time tracker, everyone starts logging their hours, and you think you're all set.

But here's what usually happens: you end up with a lot of data about time spent, but no clear picture of what was actually accomplished. You might see that someone worked 8 hours on "Project A" but you have no idea if they finished the tasks they were supposed to work on, if they got stuck on something, or if the project is on track.

Time tracking by itself also creates some frustrating situations. Team members forget to start or stop their timers. They end up with random chunks of time that don't clearly connect to specific deliverables. Managers see the hours but still have to ask "So what got done today?" in every meeting.

The bigger issue is that time tracking alone doesn't help you plan or organize work. You might know that designing a website typically takes 40 hours, but that doesn't tell you how to break down those 40 hours, who should work on what parts, or when different pieces need to be finished so the project stays on schedule.

2. Why project management matters for every team

Project management isn't just for big construction projects or software development teams. Every business has work that needs to be organized, tracked, and completed on time. Whether you're running a marketing campaign, onboarding new employees, planning an event, or working through client deliverables, you're managing projects.

Good project management helps you see the big picture and the details at the same time. You can look at a project and quickly understand what needs to happen, who's responsible for each part, what's been completed, and what's coming up next. This clarity reduces the mental load on everyone involved.

When team members can see how their work fits into the larger project, they make better decisions about priorities. They know which tasks are blocking other people, which deadlines are firm, and where they can be flexible if something takes longer than expected.

Project management also improves communication. Instead of status update meetings where everyone tries to remember what they worked on last week, you have a visual system that shows progress in real time. People can see what's happening without having to ask, and they can jump in to help when they see bottlenecks forming.

3. Why Breeze and Toggl work well together

Toggl Track is used by over 70,000 customers who need to track time without making it complicated. It's designed to be simple - no confusing timesheets or complex setup. You just click start when you begin working on something and stop when you're done.

Breeze makes project management straightforward with visual boards that show you what needs to be done, who's working on what, and what's finished. With Toggl project management in place, you can also see how much time each task actually takes. This gives you a clear picture of your team's workload and helps you plan better for future projects.

The two tools work together naturally. Your project organization stays in Breeze, while time tracking happens automatically in the background. You get the benefits of both without having to juggle multiple systems or lose track of information.

4. How project management works with Breeze and Toggl

Every business runs projects now, whether you're a small design studio, a law firm, or a healthcare clinic. You might be working on client deliverables, planning internal improvements, or coordinating team activities.

Breeze helps you manage tasks visually, while Toggl project management gives you time insights alongside it. You can see everything at once, move tasks as they progress, and everyone knows what's happening - no need to dig through emails or wonder what the status is on something.

The beauty of Breeze is that it adapts to how you work. You can set up your boards for marketing campaigns, client projects, product development, or daily operations. There's no single "right" way to use it - you make it work for your team.

When you add Toggl Track to the mix, you get time tracking that happens naturally as part of your workflow. Start a timer when you begin working on a task, and the time automatically connects to that project in both Breeze and Toggl. You'll know exactly how long things take without having to remember to fill out timesheets later.

5. Setting up the integration

1. Install the browser extension

Get the Toggl Track Chrome extension from the Chrome Web Store. It's free and takes about 30 seconds to install. This extension lets you start time tracking directly from Breeze without switching between different websites or apps.

2. Connect your Toggl account

Sign in to your Toggl Track account through the extension. You'll see the Toggl button appear in your browser, which means everything is connected. Your time tracking will sync between Breeze and Toggl automatically, so you don't have to worry about data getting lost or out of sync.

3. Start tracking from your projects

Now when you're working on a task in Breeze, you can start the timer right from the task. The task name and project details automatically flow into Toggl Track, and the time gets recorded in both places.

Breeze shows your tracked time right in the project, so you can see how much time you've spent without leaving the page. If you need detailed reports or want to analyze time patterns, you can always check those in Toggl Track. But for day-to-day work, everything you need is right in Breeze.

Why this setup works

This integration saves you from the usual hassle of managing separate tools. Your project organization stays in one place, time tracking happens naturally, and you get insights into how long things actually take. Whether you're billing clients or just want to understand your team's capacity, this combination gives you the information you need without extra work.

6. Real-world scenarios where this integration helps

Let's look at some common situations where having both project management and time tracking working together makes a real difference in how smoothly your work gets done.

Creative agencies managing multiple clients

If you're running a design studio or marketing agency, you're probably juggling several client projects at once. Each project has different phases - discovery, design, revisions, final delivery. Without good organization, it's easy for tasks to slip through the cracks or for team members to work on the wrong priorities.

With Breeze, you can set up boards for each client with columns for different stages of work. Everyone can see what's in progress, what's waiting for client feedback, and what's ready to move forward. When you add Toggl time tracking, you automatically capture how much time each phase actually takes, which helps you estimate future projects more accurately and ensure you're staying profitable.

Consulting teams tracking billable hours

Consultants need to track time for billing, but they also need to manage complex projects with multiple stakeholders. You might be working on an implementation project that involves training sessions, documentation, system setup, and ongoing support.

The combination lets you organize all these different work streams in Breeze while automatically tracking billable time in Toggl. You can see at a glance which parts of the project are consuming more time than expected, and you have detailed time records to include with client invoices. This is the core of effective Toggl project management - tracking time where it matters and connecting it directly to real work.

Internal teams managing operations

Even if you're not billing clients, understanding how time is spent can help you improve your processes. Maybe you're an HR team handling recruiting, onboarding, and employee requests. Or you're an operations team managing vendor relationships, system maintenance, and process improvements.

Breeze helps you organize all these different types of work so nothing gets forgotten. Toggl shows you which activities are taking longer than expected, helping you identify where you might need additional resources or where processes could be streamlined. Over time, this data helps you make better decisions about staffing and priorities.

7. Getting the most value from your integration

Once you have Breeze and Toggl working together, there are some simple practices that will help you get the most benefit from the combination.

Set up your projects with clear stages

Think about how work typically flows through your team and create columns in Breeze that reflect those stages. This might be something like "To do," "In progress," "Review," and "Done," or it could be more specific to your industry like "Discovery," "Design," "Development," "Testing," and "Launch."

When your columns match how you actually work, moving tasks between them feels natural, and you get a clear view of where bottlenecks are forming. The time tracking from Toggl will automatically organize by these stages, so you can see which parts of your process take the most time.

Break down large projects into specific tasks

Instead of having one big task called "Website redesign," break it down into smaller, specific pieces like "Research competitor websites," "Create homepage wireframe," "Design contact page," and "Test on mobile devices." This makes it easier to track progress and gives you more meaningful time tracking data.

When tasks are specific, team members know exactly what they're supposed to work on, and the time tracking becomes more useful because you can see how long different types of activities actually take.

Review your time data regularly

Toggl project management is most valuable when you review your time tracking data regularly and use it to improve your planning. If you notice that certain types of tasks consistently take longer than expected, you can adjust your estimates for future projects.

You might also notice patterns in when your team is most productive, which clients require the most revision cycles, or which types of projects are most profitable. This information helps you make better decisions about what work to take on and how to price your services.

8. Try Breeze and Toggl together

Toggl project management becomes much easier when you pair it with Breeze. The two tools work together to give you a clear view of what's happening with your projects and how time is being spent. You can see what needs to be done, track how long it takes, and keep everything moving forward.

The setup is simple and you'll see the benefits right away. You'll know where your time is going, your team will stay coordinated, and you'll have the insights you need to make better decisions and improve your Toggl project management setup.